# Welcome to MOSO

Welcome to MOSO, the platform that supports your professional development through mentoring and supervision technology. MOSO is a flexible platform that can be adapted to different forms of mentoring and supervision and is designed to meet your basic needs in colleague and practice mentoring. MOSO is widely used in various fields such as health, teaching, physiotherapy, dentistry, and music.

Our innovative technology is the result of close collaboration with international research environments and is adapted through projects at universities and colleges. The platform creates better correlation between practice periods and supervision, bridging the gap between practice locations and campuses. With MOSO, students, tutors, and professors can work on a common platform that helps to raise the quality of student practice periods.

At MOSO, we value your security and privacy. Our platform is GDPR compliant and provides robust security features to keep your personal information safe. Additionally, MOSO is scalable and can be used by small teams or geographically diverse networks.

### What is MOSO? 

MOSO is an e-learning platform designed for mentoring and supervision. It offers users the ability to plan and conduct observation sessions in both small and large groups, providing the opportunity for group feedback and facilitating discussions and reviews.

### Who created MOSO? 

MOSO is a company founded based on research from Norwegian universities. The initial prototypes of the software were developed in collaboration with university professors to optimize the mentoring and supervision process. For more information on published papers and books, please feel free to contact us.

### Who can use MOSO? 

Any organization that needs to improve its observation and supervision processes can use MOSO, including universities for teaching and training in fields such as pedagogy, healthcare, law enforcement, and more. Private companies can also use MOSO to train staff on a regular basis.

### How can I get a demo of MOSO? 

We can set up a web meeting to go over the key features with you. To test the software with a group for a limited time, please contact us to set up a demo environment.

### How can I get access to MOSO? 

To set up MOSO for your organization or institution, please contact our sales team for a product demo or setup.

{% embed url="<https://youtu.be/ByZuV8Ojghs>" %}


# Dashboard

The Dashboard feature can only be accessed through the web version of the MOSO application.

The Dashboard is a key feature of the MOSO platform, providing users with a quick and easy way to access their latest plans and pending invitations, as well as important updates and information about their activities on the platform. It is accessible exclusively through the web version of the application.

The Dashboard is comprised of three main components: a side navigation menu, which allows users to quickly access different sections of the platform; a top navigation bar, which provides quick access to key features and settings; and a main screen, which displays important information such as the user's latest activities, pending invitations, and other relevant updates.

With its user-friendly interface and intuitive design, the Dashboard is an essential tool for staying up-to-date with your activities and managing your workflow on the MOSO platform. Whether you are a teacher, student, or supervisor, the Dashboard provides quick and easy access to the information you need to succeed.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FpMxmixB6Q4OlQIJ3OBT6%2FGroup%2041256.png?alt=media&amp;token=b0e20a84-e613-4971-87b1-2b642a99af51" alt=""><figcaption></figcaption></figure>

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FrFviYmrtZoKRvxZEKRUN%2FGroup%2041258.png?alt=media&amp;token=c34c724e-a7ec-42cc-a2a8-2f35caf95e8d" alt=""><figcaption></figcaption></figure>

{% hint style="info" %} <mark style="color:blue;">Please note that the Dashboard page is exclusively available in the web version of the application, and may not be accessible through other versions or platforms.</mark>
{% endhint %}


# Plans

The Plans part is a powerful tool designed to help users manage and collaborate on various types of projects. The screen provides access to all existing plans, as well as the ability to create new plans from scratch or using a pre-built template. Each plan includes detailed information such as due dates, tasks, and files, which can be customized to suit the specific needs of the project.

Users can create new plans with or without a template, and have the option to choose from various plan options, such as task lists and time tracking. Plan screens allow users to easily navigate through their plans and view all relevant information in one place.

Collaboration is made easy with the addition of comments, audio comments, and video tagging. Users can leave comments on specific tasks or files, making it simple to discuss progress and collaborate with team members. Video tagging and audio comments allow for even more detailed communication, making it easy to provide feedback and keep everyone up to date on the project's progress.

For those who need to present their work or collaborate in real-time, the Live Streaming feature allows for seamless video communication and collaboration. Overall, the Plans part offers a comprehensive set of tools for managing and collaborating on projects, making it an essential part of any team's workflow.


# Plans screen

## Display active plans

When you click on the Plans tab, the active plans list will be displayed by default on the screen. The list provides key information about each plan, including the owner's name, plan title, creation date, creation time, and the number of participants currently involved.

{% hint style="info" %}
The plans screen provides essential information about the plan you are viewing, such as;

* Plan owner
* Plan Title
* Created date
* Created time
* Number of participants
* Meeting link
  {% endhint %}

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FMqqeXgYkiv4a8DkZrhTA%2FScreenshot%202022-12-14%20at%2014.52.18.png?alt=media&amp;token=52f16a3c-4c54-41ef-aace-1e75235426f9" alt=""><figcaption></figcaption></figure>

## Search

To search for plans, you can use the search box located at the top left corner of the screen. You can search for plans by entering the plan title, plan owner's name, or the names of the participants involved in the plan.

{% hint style="info" %}
Plans can be searched by,

* **Plan title,**
* **Plan owner's name,**
* **Participants' names**
  {% endhint %}

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to search for plans, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="WPekHCrr4I49KpMBk6qG" url="<https://app.arcade.software/share/WPekHCrr4I49KpMBk6qG>" %}

## Filter plans

To navigate between created or joined plans, you can use the plan filter located on the plans screen. This filter allows you to quickly view different lists of plans, including active plans, archived plans, plans scheduled for the current week or month, as well as invitations you have received. Additionally, you can also filter the list to view only plans that you have created or plans that you have joined.

{% hint style="info" %}
By using plan filter you can view the list of plans such as;

* Active plans
* Archived plans
* Plans this week
* Plans this month
* Invitations
* My plans
* Joined plans
  {% endhint %}

Plans can be categorized into three different modes, including Planning mode, Observation mode, and Supervision mode. Planning mode refers to plans that are actively being created or edited, Observation mode pertains to plans that are being monitored or evaluated, and Supervision mode is used for plans that require oversight or management by a supervisor or team leader.

{% hint style="info" %}
By using plan filter you can view the list of plans on;

* Planning mode
* Observation mode
* Supervision mode
  {% endhint %}

## Sort plans

Using the sort function, you can sort the plans you've created or joined by **first or last created date.**

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FZLcNGBB40CXhrPn0OBYU%2FScreenshot%202023-03-04%20at%2018.12.01.png?alt=media&amp;token=7a3c8db1-2028-4e74-9c92-13ccf4a9bc5a" alt=""><figcaption></figcaption></figure>

## 3-dots

When you hover over the plan, 3 dots appear at the end plan list.&#x20;

* If you are a participant, you can **leave** the plan.
* If you created the plan, you can **edit** or **delete**.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FF6HWfuN8MJ2Ge9J332Nb%2FScreenshot%202022-12-14%20at%2013.42.55.png?alt=media&amp;token=e7a6d7fb-0c4d-40cd-b80b-3b530682c559" alt=""><figcaption></figcaption></figure>

## Create new plan

You can start creating a new plan by pressing the "Create plan" button on the top right of the plans page.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FSJBdhuOnOdbs6ynp0HxK%2FScreenshot%202023-03-04%20at%2018.17.11.png?alt=media&amp;token=27f52b53-4fcb-453a-9749-4fcb3bebb58d" alt=""><figcaption></figcaption></figure>


# Plan details

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FryME404kM6VW9cga02mm%2FScreenshot%202022-12-14%20at%2015.14.33.png?alt=media&amp;token=5fb802ac-dafa-430b-af27-6562bd7e0523" alt=""><figcaption></figcaption></figure>

## Consent screen(if enabled)

If the consent screen is enabled, you must agree to your organization's rules and regulations regarding the use of your personal data before creating a new plan.&#x20;

## Adding plan details

To add plan details, follow these steps:

1. **Title:** Enter a title for your plan.
2. **Start date:** Select the starting date for your plan.
3. **Start time:** Select the starting hour and minute using the diagram.
4. **Topic:** Enter the topic of your plan.

### Selecting template

If your organization has pre-made templates available in the license package, you can select one to use for your plan.&#x20;

### Preview template

After selecting a template, you can preview it by clicking the "Preview" button.

### Adding more details

You can also add more details to your plan by clicking the "More settings" button. This allows you to add a Zoom link, activate livestreaming, add other participants, and attach documents to your plan.

### Zoom link

If you want to include a Zoom link for a live session with other participants, you can add it in the designated section.

### Streaming

You can also choose to broadcast live to other users for use in Observation mode by selecting the "Streaming" option.

{% hint style="info" %} <mark style="color:blue;">If you want to use the streaming feature, you must select the start option of the stream and specify its duration (in minutes) by checking the corresponding checkbox and entering the required information.</mark>
{% endhint %}

## Adding/remowing participants

When adding participants to your plan, you have two options. You can select participants directly from the list or find them by typing their names or email addresses. If the user you want to include is not on your list, you can send an invitation to their email by clicking the 'Invite user' button.

If you want to remove a participant from your plan, simply click the 'Remove' button next to their name.

## Giving edit option to participant

If you want to give a participant edit access to your plan, you can do so by selecting the desired participant and enabling the edit option.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F4UXB6uefw9GCTzE3cGWW%2FScreenshot%202022-12-14%20at%2015.11.26.png?alt=media&amp;token=ba0041ce-8b87-4fec-931e-05a2ac55a170" alt=""><figcaption></figcaption></figure>

## Adding online documents from “Files“

To add online documents from the 'Files' section, simply check the box next to the desired documents. Selected files will be highlighted in green.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FPK2ltlezT0nGpN57PftK%2FScreenshot%202023-03-04%20at%2018.22.53.png?alt=media&amp;token=073d032b-7a7e-4a64-9825-50fde454b318" alt=""><figcaption></figcaption></figure>

## Uploading documents

To add documents to your plan, please click on the 'Upload' button and select the desired file from your local drive.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FZnURKi0u8PfMM7gsf4Ae%2FScreenshot%202023-03-04%20at%2018.27.04.png?alt=media&amp;token=9e2e7e67-792b-4feb-b479-dbe6cadcd95e" alt=""><figcaption></figcaption></figure>


# Creating new plan without template

### **Creating plan**

To create a new plan, please follow these steps:

1. Navigate to the Plans screen.
2. Click on the 'Create plan' button.
3. If enabled, agree to the consent screen that outlines your organization's rules and regulations regarding the use of personal data.
4. Enter the title, start-end date, and topic for your plan.
5. Select 'No Template' from the Templates dropdown menu.
6. Click on the 'More settings' button to add additional features to your plan, such as a Zoom link or livestream.
7. Click on the 'Save' button to save your changes.
8. Finally, click on the 'Save' button located at the top right corner of the screen.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to create a plan, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="nqHQjrGgsGaZmQh539kj" url="<https://app.arcade.software/share/nqHQjrGgsGaZmQh539kj>" %}


# Creating new plan with template

By following these steps, you can create a more effective plan using a template on MOSO and enhance your plan easily.

### Creating a Plan and Selecting a Template:

1. Navigate to the "Plans" screen by selecting the "Plans" tab from the side navigation menu.
2. Click on the "Create Plan" button.
3. If the consent screen is enabled by the organization admin, approve it.
4. Add a title, start-end date, and topic to your plan.
5. Select the desired template option from the Templates drop-down menu.
6. Click the "Preview" button to see the template in preview mode.
7. Press space to close the preview mode.
8. Continue with the "More Settings" option to complete the plan creation process.

### Adding Participants:

1. Click on the "More Settings" button.
2. Click on "Enter Name or Email" under the Participants section.
3. Select the participant you want to include in the plan (you can find them by typing their name or email address if there are too many users in the list).
4. If you want to authorize the user to edit the plan, please select "Can Edit" next to the participant's name.
5. If the participants you want to include in your plan are not in your list, you can send an invitation by clicking the "Invite User" option.
6. Press the "Remove" button to remove a participant from the plan.

### Adding Documents to the Plan:&#x20;

To add documents to your plan, follow these steps:

1. From the plan page, click on the "Add Documents" button.
2. From the "Add Documents" pop-up, select one of the following options: a. Files: These are the files located in MOSO application. You can select files from either "Common files" (files uploaded by admin) or "My Files" (files uploaded by you). b. Upload: Upload a document from your local device.
3. Select the document you want to add to your plan.
4. Once you have selected the document, click on the "Save" button. The document will now be added to your plan.

{% hint style="info" %}
**Files:** These are the files located in MOSO application

* **Files => Common files:** Files uploaded by admin&#x20;
* **Files=> My Files:** Files uploaded by you&#x20;

**Upload:** Upload document from your local device
{% endhint %}

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to create a plan with template, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="2VKkmfa7e96XA1vKvne4" url="<https://app.arcade.software/share/2VKkmfa7e96XA1vKvne4>" %}

### Editing Plan

To edit a plan in MOSO, follow these steps:

1. From the side navigation menu, select the "Plans" tab to go to the plans screen.
2. Click on the plan you want to edit to view its details.
3. Click on the hamburger menu located at the top-right corner of the plan details page.
4. Select "Edit Plan" from the dropdown menu to enter the editing mode for the plan.

{% hint style="info" %} <mark style="color:blue;">On the selected component, you can choose to duplicate it by clicking the duplicate button or remove it by clicking the delete button. Additionally, you have the option to edit the title of the component or add text to the designated text field.</mark>
{% endhint %}

{% hint style="warning" %} <mark style="color:orange;">Please refer to the accompanying picture for further guidance.</mark>
{% endhint %}

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FSH8X7EwbMXrRTThk7jTL%2Ff09aeb88-f665-4845-bad0-b0d69bc935de1673614713.png?alt=media&amp;token=5a6da374-f0b7-4b44-b57f-fb928ce49184" alt=""><figcaption></figcaption></figure>

## Duplicating components

Duplicating components allows you to create a copy of an existing component within a plan. This can be useful when you want to create multiple instances of the same component, such as when you have a recurring task or event. Here are the steps to duplicate a component:

#### To enter edit mode:

1. Navigate to the Plans screen by selecting the "Plans" tab from the side navigation menu.
2. Click on the desired plan to view its details.
3. Click on the hamburger menu located at the top right of the plan.
4. Select "Edit Plan" to enter edit mode.

#### To duplicate a component and add extra sessions:

1. Scroll down to find the component that needs to be duplicated.
2. Click on the "Duplicate" icon to create a duplicate of the component.
3. Go to the duplicated component.
4. Update the title field with the desired title.
5. Configure the new component as needed.
6. Save your plan and review the changes.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to duplicate a component, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="kdmou3lhPMN9K8dre33m" url="<https://app.arcade.software/share/kdmou3lhPMN9K8dre33m>" %}

## Removing components

Following these steps will allow you to easily remove any components from your plan that you no longer need.

### To enter edit mode:

1. Navigate to the Plans screen by selecting the "Plans" tab from the side navigation menu.
2. Click on the desired plan to view its details.
3. Click on the hamburger menu located at the top right of the plan.
4. Select "Edit Plan" to enter edit mode.

### **You can remove a component if you think it is no longer needed**

1. Scroll down to find the component that you want to remove.
2. Click on the Delete icon located on the top right corner of the component.
3. Confirm the deletion of the component by clicking on the confirmation prompt that appears.
4. Save your plan and check the changes to ensure that the component has been successfully removed.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to remove a component, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="nFeCD4epcvURsuTe41YN" url="<https://app.arcade.software/share/nFeCD4epcvURsuTe41YN>" %}

## Uploading pictures after a component

Adding pictures can make your plan more engaging and help you convey your ideas more effectively. It is a great way to illustrate your plan and make it more appealing to the viewer.

Uploading pictures after a component is a way to add visual content to your plan. Here are the steps to follow:

### **To go to edit mode;**

1- Navigate to the plans screen by pressing the **Plans** tab from the side navigation menu

2- Click on the plan to see plan details

3- Press hamburger menu located at top right of your plan&#x20;

4- Click on the "Edit plan", you will enter to edit mode

### **You can add pictures into the plan.**

1. Scroll down to the component where you want to add a picture.
2. Click on the "Image" icon and select the "Browse" button to locate the picture on your computer.
3. Select the picture you want to upload.
4. If needed, you can change the name of the image file.
5. Click the "Insert" button to add the picture to your component.
6. Save your plan by pressing the "Save Plan" button and check the changes.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to add pictures to a plan, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="J5I9z7raZ7cUz9vQ4Nnf" url="<https://app.arcade.software/share/J5I9z7raZ7cUz9vQ4Nnf>" %}

## Uploading/embedding video after component

Uploading video after component process allows you to add a video to your plan by uploading it directly from your PC. This method is useful if you have a video saved on your computer that you want to include in your plan. By following the steps, you can easily upload the video file, customize its name if necessary, and insert it into your plan. This way, you can provide additional visual aids to your plan to make it more engaging and informative for your audience.

Embedding a video means that you can include a video player on your plan without having to upload the actual video file to the platform. Instead, you can embed the video from another source, such as YouTube or Vimeo, by copying and pasting the video's embedding code. This allows you to include videos that are hosted on other platforms without having to re-upload them to your plan, which can save time and storage space.

### To enter edit mode:

1. Navigate to the plans screen by clicking the 'Plans' tab from the side navigation menu.
2. Click on the plan you wish to edit to view its details.
3. Click the hamburger menu located at the top right of the plan.
4. Click 'Edit plan' to enter edit mode.

### Uploading Video After Component:

1. Scroll down to locate the component where you want to upload the video.
2. Click the 'Video' icon, and then click the 'Browse' button to select the video file from your personal computer.
3. Select the video file.
4. If necessary, change the video file name.
5. Click the 'Insert' button to embed the video into the component.
6. Save your plan by clicking the 'Save plan' button and check the changes.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to upload or embed a video after component, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="3S9Km1MqTjv0LfdU0eOd" url="<https://app.arcade.software/share/3S9Km1MqTjv0LfdU0eOd>" %}

### Embedding video after component

To embed a video after a component in your plan, follow these steps:

1. Scroll down to find the component where you want to add the embedded video.
2. Click the 'Video' icon, and then select the 'Embed code' tab.
3. Paste the embedding code for the video.
4. If needed, change the video file name.
5. Click the 'Insert' button.
6. Save your plan by clicking the 'Save plan' button and check the changes.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to embed a video after component, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="tmb0GBpJsG0Tnny6gF7m" url="<https://app.arcade.software/share/tmb0GBpJsG0Tnny6gF7m>" %}

## Changing component order

### To enter edit mode, follow these steps:

1. Navigate to the Plans screen by selecting the Plans tab from the side navigation menu.
2. Click on the plan to view its details.
3. Click on the hamburger menu located at the top right of your plan.
4. Select 'Edit plan' to enter edit mode.

### To change the order of a component:

1. Scroll down to find the component whose order you want to change.
2. Click and hold the 6-dot icon located at the top of the component, then drag it to the desired location.
3. Save your plan by clicking the 'Save plan' button."

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to change the component order, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="e61om2UkOnOI452cb0Z8" url="<https://app.arcade.software/share/e61om2UkOnOI452cb0Z8>" %}


# Plan options

Plan options refer to the various actions and settings that you can use to manage and customize your plans in MOSO app. These options are available for both plan owners and participants, depending on the level of permissions granted to them by the plan owner.

Some of the most common plan options in MOSO app include:

* Edit plan details: This option allows you to modify the details of your plan, such as the title, description, and due dates.
* Edit plan body: This option enables you to make changes to the content of your plan, including the tasks, milestones, and notes.
* Export plan: This option allows you to download your plan in PDF format, which can be useful for sharing or printing.
* Delete plan: This option is only available to plan owners and allows them to permanently remove a plan from the app.
* Leave plan: This option is available to participants who no longer wish to be associated with a particular plan.
* Change plan mode: This option allows you to switch between different modes of plan management, such as Planning mode, Observation mode, and Supervision mode.

By using these plan options in MOSO app, you can easily customize your plans to suit your specific needs and preferences, collaborate with others, and track your progress towards your goals.

## Adding personal note

To improve the process of adding a personal note to your plan options, here are some suggestions:

1. **Navigate to the plan:** Start by navigating to the plan you want to add a personal note to. You can do this by clicking on the Plans tab from the side navigation menu and selecting the plan you want.
2. **Access the plan options:** Once you've selected the plan, look for the hamburger menu located at the top right of the screen. Click on this menu to access the plan options.
3. **Select Personal Note:** From the plan options menu, select the "Personal Note" option. This will allow you to add a personal note to the plan.
4. **Add your personal note:** Once you've selected the Personal Note option, a text box will appear where you can add your personal note. Type in your note and then click "Save" to save your changes.
5. **View your personal note:** After adding your personal note, it will be saved and can be accessed at any time by selecting the Notes section on the sidde navigation menu.

By following these steps, you can easily add a personal note to your plan options and keep track of important information or reminders related to the plan. This can help you stay organized and on top of your tasks.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FCMRbJ7KG8TfnAtjwDdfh%2FScreenshot%202023-02-08%20at%2010.11.59.png?alt=media&amp;token=b82e04ac-e44a-4e80-b9c2-71448308ff82" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F3zmKVA2JazfgZdEkGSx0%2FScreenshot%202023-02-08%20at%2010.09.50.png?alt=media&amp;token=6245d812-bb56-4cfd-b7b1-61f86be3aece" alt=""><figcaption></figcaption></figure></div>

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FLo2rlfTbz9TbecY30fup%2FScreenshot%202023-02-08%20at%2010.20.06.png?alt=media&amp;token=12d325f3-dd5a-40f6-a5cc-edd476af7a24" alt=""><figcaption><p><mark style="color:blue;background-color:red;"><strong>Create your note and press "Save" button</strong></mark></p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fg8VeAEw7TzIhJPO9PQjt%2FScreenshot%202023-02-08%20at%2010.21.32.png?alt=media&amp;token=be2ff7ae-4100-4136-af03-0de2580b5b81" alt=""><figcaption><p><mark style="color:blue;background-color:red;"><strong>You can display the note you have created from the Notes section on the side navigation menu</strong></mark></p></figcaption></figure></div>

## Editing plan body

By following these steps, you can easily edit the plan body in MOSO app and keep your plan information up-to-date. This can help you stay organized and on top of your tasks.

1. **Navigate to the plan:** Start by navigating to the plan you want to edit. You can do this by selecting "Plans" from the side navigation menu and then clicking on the plan you want to edit.
2. **Access the plan options:** Once you've selected the plan, look for the hamburger menu located at the top right of the screen. Click on this menu to access the plan options.
3. **Select Edit Plan:** From the plan options menu, select the "Edit Plan" option. This will allow you to edit the plan body.
4. **Make changes:** Once you've selected the "Edit Plan" option, you can make changes to the plan body as needed. This may include adding, removing, or editing tasks, subtasks, or other elements of the plan.
5. **Save changes:** After making changes, click on the "Save" button to save your changes. You can then check the changes to ensure they have been updated correctly.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FmZR69lZaEnVW5LOwVA0v%2FScreenshot%202023-02-08%20at%2012.18.00.png?alt=media&amp;token=7db170eb-9bff-4b6f-814f-46354787e0af" alt=""><figcaption></figcaption></figure>

{% hint style="info" %} <mark style="color:blue;">You can only edit the plan if you have been granted to edit option by the plan owner</mark>
{% endhint %}

## Exporting plan

By following these steps, you can easily export a plan in MOSO and save it in a PDF file format. This can be useful for sharing the plan with others or for archiving purposes.

1. **Navigate to the plan:** Start by selecting "Plans" from the side navigation menu and then click on the plan you want to export.
2. **Access the plan options:** Look for the hamburger menu located at the top right of the screen and click on it to access the plan options.
3. **Select "Export":** From the plan options menu, select "Export" to export the plan.
4. **Open the PDF file:** Once the file has finished downloading, open it to view the exported plan.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FmhKj0UfV80EPJJRcYa4T%2FScreenshot%202023-02-09%20at%2010.17.16.png?alt=media&amp;token=846a97f2-71bc-4643-85e8-2e87b6383a7c" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FjOhchCjUkeY7pmAOvmkN%2FScreenshot%202023-02-09%20at%2010.42.11.png?alt=media&amp;token=96f7aba5-650e-4a2a-b089-50cebe5e9a62" alt=""><figcaption></figcaption></figure></div>

## Delete/leave the plan

1. **Navigate to the plan:** Start by selecting "Plans" from the side navigation menu and then click on the plan you want to delete or leave.
2. **Access the plan options:** Look for the hamburger menu located at the top right of the screen and click on it to access the plan options.
3. **Select "Delete plan" or "Leave plan":** From the plan options menu, select "Delete plan" if you're the owner of the plan and want to delete it. Alternatively, select "Leave plan" if you've joined the plan and want to leave it.
4. **Confirm your action:** A pop-up window will appear asking you to confirm your action. If you're sure you want to delete or leave the plan, click "Yes" to proceed.
5. **Check the plan has been deleted or left:** Once you've completed the action, check that the plan has been successfully deleted or that you've left the plan.

{% hint style="info" %} <mark style="color:blue;">You can delete the plan if you're the owner of the plan, or you can leave from the plan if you've joined to the plan.</mark>
{% endhint %}

{% hint style="danger" %} <mark style="color:red;">By following these steps, you can easily delete or leave a plan in MOSO app. Just make sure to confirm your action before proceeding, as it cannot be undone.</mark>
{% endhint %}

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fk56HDImsu6w7uVHgThYA%2FScreenshot%202023-02-09%20at%2010.51.12.png?alt=media&amp;token=fd4e0768-1524-439f-befc-c7df851d96a0" alt=""><figcaption><p><mark style="color:blue;background-color:red;"><strong>Owned plan options</strong></mark></p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FqGEJeJzS1nIOoyfKxX9b%2FScreenshot%202023-02-09%20at%2010.59.35.png?alt=media&amp;token=f8717541-c6cf-4e98-bf78-4d1af7177a96" alt=""><figcaption><p><mark style="color:blue;background-color:red;"><strong>Joined plan options</strong></mark></p></figcaption></figure></div>

## Change plan mode

If you're the plan owner or have edit permission from the owner, you can change the plan modes. The available plan modes are: Planning mode, Observation mode, Supervision mode, and Archive mode.

* **Planning mode - Observation mode**
* **Observation mode - Supervision mode**
* **Supervision mode - Archive mode**

Here are the steps to change the plan mode:

1. Navigate to the plan: Start by selecting "Plans" from the side navigation menu and then click on the plan you want to change the mode for.
2. Access the plan options: Look for the hamburger menu located at the top right of the screen and click on it to access the plan options.
3. Choose the next plan mode: From the plan options menu, select the activation button of the next plan mode you want to switch to.
4. Confirm your action: A pop-up window will appear asking you to confirm your action. If you're sure you want to change the plan mode, click "Confirm" to proceed.
5. Check the plan mode has been changed: Once you've completed the action, check that the plan mode has been successfully changed.

By following these steps, you can easily change the plan mode in MOSO app. Just make sure to confirm your action before proceeding, as it may affect the way the plan is managed and viewed by others.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FEVy8Jl8SkLcf43hUWjfV%2FScreenshot%202023-02-09%20at%2012.57.17.png?alt=media&amp;token=7ac45a26-9c60-4d31-aeb7-d99499a667b7" alt=""><figcaption></figcaption></figure>

## Undo plan mode from archive to Supervision

If you've archived a plan and want to undo it and return to the Supervision mode, you can do so in MOSO app by following these steps:

1. **Navigate to the plan:** Start by selecting "Plans" from the side navigation menu and then click on the plan you want to work with.
2. **Access the plan options:** Look for the hamburger menu located at the top right of the screen and click on it to access the plan options.
3. **Select "Undo plan mode":** From the plan options menu, select "Undo plan mode" to begin the process.
4. **Confirm your action:** A pop-up window will appear asking you to confirm your action. If you're sure you want to undo the plan mode and return to the Supervision mode, click "Confirm" to proceed.
5. **Check the plan mode has been changed:** Once you've completed the action, check that the plan mode has been successfully changed from Archive to Supervision mode.

By following these steps, you can easily undo the plan mode from Archive to Supervision mode in MOSO app. Just make sure to confirm your action before proceeding, as it may affect the way the plan is managed and viewed by others.

{% hint style="warning" %} <mark style="color:orange;">Note that it is only possible to go back from archive mode to supervision mode, and not the other way around.</mark>
{% endhint %}

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F7tRySjboUMMdnMIyL3x1%2FScreenshot%202023-02-09%20at%2013.08.21.png?alt=media&amp;token=8cc93fa9-a3cf-4e28-a11b-ca430a224970" alt=""><figcaption><p><mark style="color:blue;background-color:red;"><strong>Participant allowed to edit</strong></mark></p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fr3zgMoIUYWZUr50vVQb4%2FScreenshot%202023-02-09%20at%2013.08.52.png?alt=media&amp;token=633c71f3-e895-4296-b0fd-ed23d36e238f" alt=""><figcaption><p><mark style="color:blue;background-color:red;"><strong>Plan owner</strong></mark></p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FN9IiehfLBiqHjDXgI2tR%2FScreenshot%202023-02-09%20at%2013.15.16.png?alt=media&amp;token=e868d2a1-fdca-4eb5-be21-8a3b08d686b2" alt=""><figcaption><p><mark style="color:blue;background-color:red;"><strong>Confirmation</strong></mark></p></figcaption></figure></div>


# Plan screens

The plan screens in MOSO app consist of four main modes: Planning form, Plan details, Participants and Documents. Here's how to access the Planning form:

## Planning form

1. Open the MOSO app and select the Plans tab from the side navigation menu.
2. Click on the specific plan you want to work with.
3. Click the Planning from options located at the top right of your plan.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FhvRFZFVorfn2tigFNxkJ%2FScreenshot%202023-03-06%20at%2012.37.23.png?alt=media&amp;token=b067210b-eccd-486e-a297-3ea3575e2477" alt=""><figcaption></figcaption></figure>

## Details

The Plan Details screen in MOSO app provides an overview of the key information related to your plan, including its title, topic, start date and start time. Here's how to access the Plan Details screen:

1. Open the MOSO app and select the Plans tab from the side navigation menu.
2. Click on the specific plan you want to work with.
3. Select "Plan Details" from the available options.

This will take you to the Plan Details screen, where you can view and edit the plan information, including its title, topic, start date and start time by clicking the Edit plan details button.

By using the Plan Details screen in MOSO app, you can easily access and manage all the essential information related to your plan, helping you stay organized and on top of your tasks.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FLjIr7M17mGVLfs9umPKc%2FScreenshot%202023-02-09%20at%2016.45.43.png?alt=media&amp;token=e3487055-f1ec-48d0-9db9-6baeb254f13c" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FXGMhmUn7q6zmXKbD2vkN%2FScreenshot%202023-02-09%20at%2016.46.24.png?alt=media&amp;token=72f89db3-7963-4863-97fa-aceeaf0e79bd" alt=""><figcaption></figcaption></figure></div>

## Participants

To view the list of participants in the plan, click on the Participants button located at the top right of the plan screen. From here, you can add or remove participants and adjust their edit permissions by clicking on the "Add Participant" button.

{% hint style="warning" %} <mark style="color:orange;">Only plan owners and participants with edit permissions can add or remove participants.</mark>
{% endhint %}

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FzYO5X1n6TwaPW2qpuz6e%2FScreenshot%202023-02-09%20at%2017.00.12.png?alt=media&amp;token=cc88e644-ba01-4de4-af01-b898fe62934b" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FuEQUob01QjSqVgLgKBpv%2FGroup%20456786.png?alt=media&amp;token=561f83ca-ca24-4fa2-a748-54f310a8129b" alt=""><figcaption></figcaption></figure></div>

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to manage participants in a plan, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="yoROOTEnhNWrdgxKopC4" url="<https://app.arcade.software/share/yoROOTEnhNWrdgxKopC4>" %}

### Accept status

The accept status shows whether participants have agreed to join the plan or not.&#x20;

**Accepted:** Participants who have agreed to join the plan and have been added to the plan.&#x20;

**Pending:** Participants who have not yet accepted the plan invitation and are still pending to join.&#x20;

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FMslZ28eAe1ZYbPmMXior%2FGroup%20456786%20copy.png?alt=media&amp;token=53064ff3-210b-4660-a263-2c735b139d37" alt=""><figcaption></figcaption></figure>

### Edit status

If a participant has been given permission to edit the plan, their name will show "Can Edit" next to it in the Participants list.&#x20;

This means they have the ability to make changes to the plan details and the plan body.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fpa085vOAWjeUtkU9Bl3s%2FGroup%20456786%20copy%202.png?alt=media&amp;token=9f321612-f7a3-4d51-9f5b-03f673836632" alt=""><figcaption></figcaption></figure>

### Send message

You can send a message to a specific participant by clicking on the message icon next to their name. This can be useful for communication or to clarify any details related to the plan.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FyUphapVoV5lhkqKxaUjt%2FGroup%20456786%20copy%203.png?alt=media&amp;token=521fcfd5-3abc-4229-a97c-00f2fb00194b" alt=""><figcaption></figcaption></figure>

## Documents

### Adding/removing document

You can manage documents related to the plan by following these steps:

1. Navigate to the plans screen by selecting the Plans tab from the side navigation menu.
2. Click on the specific plan you want to work with.
3. Click on the Documents button located at the top right of your plan.
4. To add a document, click the Add documents button, then select a file from your computer or upload a new one by pressing the Upload button.
5. To remove a document, simply deselect the document from the list.
6. Click the Save button to save your changes.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to manage documeents in a plan, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="EHdBjsQkHvpp6b6ARZjm" url="<https://app.arcade.software/share/EHdBjsQkHvpp6b6ARZjm>" %}

### Meeting link

To start or join a Zoom meeting associated with a plan, follow these steps:

1. Select the Plans tab from the side navigation menu.
2. Click on the plan you want to start or join a meeting for.
3. Click on the "Meeting link" button located at the top right of your plan.
4. This will launch the Zoom meeting link associated with the plan.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FpP04VARPjh7aK72o0sc9%2FScreenshot%202023-02-09%20at%2015.53.18.png?alt=media&amp;token=bf10adca-6269-471a-bb7a-ffad1b9a2e80" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FO1lqT2t9IZKuQfF53dEb%2FScreenshot%202023-02-09%20at%2015.54.38.png?alt=media&amp;token=ff349ff2-97b1-445d-9845-c0896e56c4ae" alt=""><figcaption></figcaption></figure></div>


# Comments

## Displaying/adding comments to plan

### Displaying comments to plan

1. Navigate to the Plans screen by selecting the Plans tab from the side navigation menu.
2. Click on the specific plan you want to work with.
3. Display the comments by clicking on the "Comments" icon located in the top right corner.
4. Comments for the plan and components will be listed on the right-hand side. If a comment is targeting a specific component, you will see the text "Comment to component" underneath the comment.
5. You can sort the comments by plan state or date by using the sorting options.

{% hint style="info" %} <mark style="color:blue;">If comment is targeting a component you will see the text "Comment to component" under the comment.</mark>
{% endhint %}

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display the comments in a plan, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="Ec9DNgppL1QsqJ3zRrES" url="<https://app.arcade.software/share/Ec9DNgppL1QsqJ3zRrES>" %}

### Adding comments to plan

1. Select Plans from the side navigation menu
2. Click on the plan
3. Display comments to the plan by clicking on the "Comment" icon located at the top right corner of the screen.
4. Write your comment in the text box provided.
5. Press the "Send" icon to post your comment.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to add comment in a plan, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="AiHCbDYoWbadGUX2YqRj" url="<https://app.arcade.software/share/AiHCbDYoWbadGUX2YqRj>" %}

## Displaying/adding comments to component

1. Select "Plans" from the side navigation menu.
2. Click on the plan.
3. Display comments for a component by clicking on the "Comment" icon located at the top right of the related component.
4. Comments for the component will be listed on the right.
5. Write your comment.
6. Click on the "Send" icon.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display or add comments to component in a plan, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="ZvA4Coa8dfhyl8GF1TJy" url="<https://app.arcade.software/share/ZvA4Coa8dfhyl8GF1TJy>" %}

## Like/star/reply/edit/delete comments

You can interact with comments in various ways, depending on your role and permissions:

* **Displaying comments:** select the plan and click on the "Comment" icon located at the top right. Comments related to the plan or specific components will be listed on the right.
* **Adding comments:** write your comment in the designated field and click on the "Send" icon.
* **Editing comments:** select the comment you want to edit, make your changes, and click on the "Send" icon.
* **Deleting comments:** select the comment you want to delete and click on the "Delete" icon.
* **Liking comments:** click on the "Like" icon to show appreciation for a comment.
* **Replying to comments:** click on the "Reply" icon to respond to a specific comment.
* **Starring comments:** click on the "Star" icon to mark a comment for later reference.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F7OUYsM2HJ8YqEMwx84LC%2FScreenshot%202023-02-10%20at%2014.30.58.png?alt=media&amp;token=bff54f00-bbb2-4faf-a9e4-e98a1a2887ed" alt=""><figcaption><p><mark style="color:blue;background-color:red;"><strong>Options for comments posted by others</strong></mark></p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Frs7vU5dqUBTy5EP59Mrx%2FScreenshot%202023-02-10%20at%2014.31.22.png?alt=media&amp;token=d918d1d6-2201-4bca-9ca7-b4d0b5f27372" alt=""><figcaption><p><mark style="color:blue;background-color:red;"><strong>Options for the comments that you post yourself</strong></mark></p></figcaption></figure></div>

## Comment filter

The comment filter allows you to filter and sort the comments based on two different criteria.

1. **Plan state filter:** This allows you to filter comments based on the status of the plan. You can choose from the following options:

* **Comment in planning:** comments related to the planning phase of the plan.
* **Comment in observation:** comments related to the observation phase of the plan.
* **Comment in supervision:** comments related to the supervision phase of the plan.
* **Comment in archive:** comments that have been archived.
* **Starred:** comments that you have marked as important.
* **All comments:** all comments related to the plan.

2. **Date state filter:** This allows you to sort comments based on their age. You can choose from the following options:

* **Oldest first:** displays the oldest comments first.
* **Newest first:** displays the newest comments first.
* Name alphabet: sorts comments alphabetically based on the commenter's name.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F0BO3A9IoUJhSxuXoJ5A0%2Ffilter1.png?alt=media&amp;token=4fd98ca9-0c6f-4107-9534-8f8558fa972e" alt=""><figcaption><p><mark style="color:blue;background-color:red;"><strong>Plan state filter</strong></mark></p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FQjrV0AjsYJ0O7d6X8UQ9%2FScreenshot%202023-02-10%20at%2014.51.37.png?alt=media&amp;token=d0cc8df0-2cd5-4274-9fcb-47e6398586b0" alt=""><figcaption><p><mark style="color:blue;background-color:red;"><strong>Date state filter</strong></mark></p></figcaption></figure></div>

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to use comment filters in a plan, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="LAgdNS5JNlq0beRTP9oQ" url="<https://app.arcade.software/share/LAgdNS5JNlq0beRTP9oQ>" %}

## Starred comments

Starred comments are a useful way to keep track of important or particularly relevant comments in a plan. You can view all of your starred comments in two ways:&#x20;

**1- From the Dashboard:**&#x20;

* When you're on the Dashboard, click on the star icon in the upper right-hand corner.&#x20;
* Then, select the plan you want to view from the dropdown menu. This will show you all the comments you've starred in that plan.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F7dIE8Lqkgc8L2RAE6sb9%2FGroup%209.png?alt=media&amp;token=8bbfa3d4-d8af-432c-b25d-bc01c4a6b05d" alt=""><figcaption></figcaption></figure>

**2- From the comment filter:**&#x20;

To view your starred comments from within a plan,&#x20;

* Select "Plans" from the side navigation menu and then click on the plan you want to view.&#x20;
* Next, display the comments by pressing the "Comment" icon located in the top right-hand corner.&#x20;
* From there, click on the plan state filter.
* Select "Starred" from the dropdown menu. This will show you all the comments you've starred in that plan.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FM3jbEaoMSIzjKTB64clX%2FScreenshot%202023-02-10%20at%2015.25.48.png?alt=media&amp;token=50f557c2-9839-457f-868f-1f59eafd6165" alt=""><figcaption></figcaption></figure>


# Video Tagging

Video tagging allows you to add context to your comments by including a relevant video. This can be useful for providing visual examples, demonstrating a process or procedure, or providing additional information that might be difficult to convey with text alone.

Note that the maximum size of the video you can upload may be limited by the platform you are using. Additionally, video tagging may not be available for all plans or may require certain permissions to be granted by the plan owner.

## Adding video as comment

Adding a video as a comment to a plan can be done by following these steps:

1. Open the Comments section by clicking on the Comment icon located at the top right of the plan screen.
2. The Comments panel will be displayed, showing all the comments related to the plan.
3. Under the Comments panel, you will see a comments box where you can type your comment.
4. Click on the "+" icon located next to the comment box and select "Video" from the options.
5. Select the desired video from your device to upload.
6. Once the video is uploaded, it will be added as a comment to the plan.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to add video as a comment in a plan, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="3RZeg5IpVuHFux0sbBOZ" url="<https://app.arcade.software/share/3RZeg5IpVuHFux0sbBOZ>" %}

## Adding tags to video

Adding tags to a video in a plan allows you to provide specific feedback or comments on a particular part of the video.

1. Open the Comments section by clicking the Comment icon located at the top right of the screen.
2. Find the video you want to tag and click on it.
3. The video will start playing automatically.
4. While the video is playing, pause it at the desired time and add your comment.
5. Your comment will be added as a video tag with the exact timestamp of the video.
6. Click the back arrow located at the top right to navigate back to the plan.
7. Your video tags will be displayed inside your comments section, allowing you and other participants to quickly jump to specific moments in the video.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to add tags to video in a plan, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="TNw0d6oMxBdDbUWt6wpr" url="<https://app.arcade.software/share/TNw0d6oMxBdDbUWt6wpr>" %}

## Like/reply/star/edit/delete tags

1. Open the Comments section by clicking the Comment icon located at the top right.
2. Locate the tag you want to interact with and click the three dots in the upper right corner of the tag.
3. You will see the following options:

* **Like:** If you want to show your appreciation for a tag, you can click on the like option. This will not affect the content of the tag, but the author will be notified of your appreciation.
* **Reply:** If you want to respond to a tag, you can click on the reply option. This will open a textbox where you can write your response. When you're done, click on the "Send" icon to post your reply.
* **Star:** If you want to bookmark a tag for later reference, you can click on the star option. This will add the tag to your list of starred items.
* **Edit:** If you want to make changes to a tag you created, you can click on the edit option. This will allow you to modify the content of your tag. When you're done, click on the "Send" icon to update your tag.
* **Delete:** If you want to remove a tag you created, you can click on the delete option. This will remove the tag from the plan. If you're not the author of the tag, you won't see the edit and delete options, but you can still like, reply, and star the tag.

{% hint style="danger" %} <mark style="color:red;">If you did not create the tag, you will only see the like, reply, and star options available.</mark>
{% endhint %}

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FFf1KYBGJrPh3WpHAqjlo%2FScreenshot%202023-02-14%20at%2013.33.07.png?alt=media&amp;token=9977d02d-bbda-4613-bf57-457c42a9244c" alt=""><figcaption></figcaption></figure>


# Audio comments

Audio comments are a great way to add more detail or emotion to your comments. They can be especially useful in situations where written comments may be difficult to convey your thoughts or feelings. Keep in mind that audio comments may require the listener to have headphones or be in a quiet environment.

## Recording audio comment

1. Select 'Plans' from the side navigation menu.
2. Click on the plan you want to add an audio comment to.
3. Display comments to the plan by pressing the comment icon located in the top right corner of the screen.
4. Comments to the plan and comments to the plan components will be listed on the right-hand side of the screen.
5. Click on the microphone icon, located below the comment box, to start recording your audio comment.&#x20;
6. When you're done recording, click the stop button to finish the recording.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to record audio comment to a plan, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="wMvYIYRCxP8IQlfW9RjQ" url="<https://app.arcade.software/share/wMvYIYRCxP8IQlfW9RjQ>" %}

## Sending audio comment

1. Select Plans from the side navigation menu.
2. Click on the plan you want to add an audio comment to.
3. Display comments to the plan by pressing the Comment icon located at the top right of the screen.
4. Comments to the plan and comments to the components will be listed to the right of the screen.
5. Click on the microphone icon to start recording your audio comment.&#x20;
6. Click on the stop recording icon and send the audio comment when you're done recording.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to send audio comment to a plan, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="zNbIrcTesY2HI2w8BKew" url="<https://app.arcade.software/share/zNbIrcTesY2HI2w8BKew>" %}

## Cancelling audio comment

If you want to cancel the audio comment while recording, simply tap the X icon that appears next to the microphone icon. This will stop the recording process and discard the audio file that was being created. The audio comment will not be sent or saved, and you will need to start over if you wish to create a new one.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fv4rvdBstMIoPZnqMgi7R%2FGroup%2013332.png?alt=media&amp;token=b8568c7b-2c51-4fac-8dc0-c8cd6025d9b1" alt=""><figcaption></figcaption></figure>


# Recording video

Available in mobile app only.

The recording video feature is only available in the mobile app and allows users to record a video comment to add to a plan. To record a video to your plan, follow these steps:

1. Open the Plans section from the bottom navigation bar
2. Select the desired plan and open the Comments section by tapping the Comment icon in the top right corner
3. Look for the camera icon and tap on it to open the recording options
4. Choose 'Record video' from the pop-up menu
5. Tap the red 'Record' button to start recording
6. When you're done, tap the 'Stop' button to finish recording
7. You will be prompted to review the video and choose whether to send it or not.

When recording a video comment, the length of the video and the speed of your internet connection can affect the upload time of the video. It is important to wait until the video is fully loaded before attempting to send it. If you encounter any issues during the upload process, you may be prompted to try uploading the video again. This could happen due to several reasons such as unstable internet connection or file format incompatibility. In such cases, it is recommended to check your internet connection and ensure that the video is in a supported format before trying to upload it again.

{% hint style="danger" %} <mark style="color:red;">Depending on the length of the video and your internet speed, the upload time of the video may vary. Please wait until the video is loaded. If you encounter any problems while downloading, you will be asked to try upload again.</mark>
{% endhint %}

{% hint style="info" %} <mark style="color:blue;">Video comment function is available only on the mobile app.</mark>
{% endhint %}

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FD21DuZEwtiGqIs3mZCa9%2FGroup%2014323.png?alt=media&amp;token=799943cf-e223-4f42-8863-418b7920fb02" alt=""><figcaption></figcaption></figure>


# Live streaming

## Adding live streaming to a plan

Adding Live Streaming to your plan is a great way to engage with your audience in real-time. You can easily add this feature when creating a new plan by selecting the Live Streaming function or later in the edit mode.

You can add livestream to your plan in 2 ways.

**A- Please add livestream when creating a new plan by following the steps below.**

1. Navigate to the Plans screen.
2. Click on the Create Plan button.
3. Approve the consent screen (if enabled by the organization admin).
4. Add a title, start and end date, and topic.
5. From the Templates dropdown, select the desired template(if enabled by the organization admin).
6. Click on the More Settings button.
7. Check the Livestream box.
8. Choose who will start the livestream - all participants or only you.
9. Enter the time in minutes that the livestream will automatically end. By default, it is set to 10 minutes.
10. Save your plan by completing the remaining steps.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FmkMsmb5LfBOsZoTFMbku%2FScreenshot%202023-02-15%20at%2010.11.53.png?alt=media&amp;token=5826d8c2-58ef-4781-a076-6536eb59acc9" alt=""><figcaption></figcaption></figure>

**B- If you did not decide on the Livestream function when creating the plan, you can add this feature to your plan later in the edit mode.**

It's important to note that you can also add the Livestream feature to your plan later in edit mode. Just go to your plan and select the Livestream function from the More Settings menu. This can be useful if you decide to include a Live Streaming session after creating your plan.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fhck4YtgB1oyYPiGLpEEc%2FScreenshot%202023-02-15%20at%2010.17.16.png?alt=media&amp;token=495ae9cf-3ac3-42c6-ab62-d2bbe7e74f9d" alt=""><figcaption><p>Press hamburger menu located at top right of your plan and select "Edit Plan Details"</p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FkPcO1TKItzo01o2FnWyi%2FScreenshot%202023-02-15%20at%2010.19.59.png?alt=media&amp;token=aeba7b94-a9cb-4c01-85c6-87fc9c24db73" alt=""><figcaption><p>Click on "More settings" button</p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FheikThDNHas51HezqCC0%2FScreenshot%202023-02-15%20at%2010.29.29.png?alt=media&amp;token=5799e5f9-82dd-4574-ac8e-40190d1a507f" alt=""><figcaption><p>Set streaming options</p></figcaption></figure></div>

## Starting a live stream

To start a live stream for your plan, you must first activate Observation Mode. Follow these steps:

1. Click on the Activate Observation button for the plan you want to live stream.
2. Click on the Livestream icon located within the Observation Mode.
3. Click on the video record icon to start the live stream.

Please note that the Livestream feature is only available during the Observation Mode, and you must have the necessary permissions to start a live stream for your plan.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Ftxt29tP65bwOqFk0a0o4%2FScreenshot%202023-02-15%20at%2011.39.32.png?alt=media&amp;token=4b77c83e-cd8e-4044-b4f2-2bef82fcf90e" alt=""><figcaption><p>1- Press the Activate Observation button</p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F3fumJKhTGJCerCHKnNy5%2FScreenshot%202023-02-15%20at%2011.40.17.png?alt=media&amp;token=95c2a731-3d9f-46d7-8bb8-cbdcfcde8d07" alt=""><figcaption><p>2- Press the Livestream icon</p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F1PCz0CipAg1cm6tRywv6%2FScreenshot%202023-04-05%20at%2009.31.09.png?alt=media&amp;token=37e01891-c197-415a-bfed-168632249a5e" alt=""><figcaption><p>3- Click on the video record icon to start the livestream</p></figcaption></figure></div>

## Joining a live stream

Click on the icon to join livestream.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FByCjfaghIFq1IouI5NWZ%2FScreenshot%202023-04-05%20at%2009.42.30.png?alt=media&amp;token=106a2721-4ad2-47a5-a6fd-cbc7e612b547" alt=""><figcaption></figcaption></figure>

## Sending comments during live stream

Participants can send comments during the livestream.&#x20;

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fq4OHELmPiPMjcrheywvP%2FScreenshot%202023-02-15%20at%2012.34.04.png?alt=media&amp;token=5e3329ca-1165-4783-8e18-c329de6b6edd" alt=""><figcaption><p>Enter your comment and press the send icon.</p></figcaption></figure>

## Stopping a live stream

Click on the video stop icon to finish the livestream

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F9FeiYECUBjnBNQCukugX%2FScreenshot%202023-02-15%20at%2011.42.21.png?alt=media&amp;token=80e941b9-2cfb-43d3-98b6-56bfc5374869" alt=""><figcaption></figcaption></figure>


# Courses

The Courses part of the platform is designed to provide tools for managing and monitoring courses offered by teachers, attended by students, and supervised by designated personnel.

The Teacher's Course Screen allows educators to create and manage courses, upload course materials, and monitor student progress. The Student's Course Screen enables students to access the course materials, view their progress, and communicate with the teacher. The Supervisor's Course Screen provides a higher-level view of course progress, allowing designated personnel to monitor and evaluate the course's success.

In addition to course management, the platform includes Evaluation components that can be used to assess student progress and assign grades. These evaluation tools may include tests, assignments, quizzes, and other forms of assessment, and can be customized to meet the needs of specific courses and curricula.


# Teacher's Course Screen

The Courses feature in the platform is designed to help teachers create and manage online courses for their students. As a teacher, you can use the Teacher's Course Screen to view and manage the courses you have created.

## Display active courses

To access the Teacher's Course Screen in order to view and manage active courses, follow these steps:

1. Click on "Courses" in the side navigation menu.
2. Select "Active" from the options displayed in the upper bar.The active courses will be listed on the page.&#x20;
3. To view the details of a course, click on the course name.&#x20;
4. If you are the creator of the course, you can also edit the course by clicking the "Edit" button.

By accessing the active courses from this screen, teachers can easily manage and update course information, view student progress, and more.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FpH3zUBQWeDYm4OlyI6Vp%2FScreenshot%202023-01-05%20at%2012.14.13.png?alt=media&amp;token=31f83795-170e-47f8-abe1-a81ba71c1bef" alt=""><figcaption></figcaption></figure>

## Display expired courses

To display expired courses on the Teacher's Course Screen, follow these steps:

1. Click on "Courses" on the side navigation menu. This will take you to the Teacher's Course Screen.
2. On the upper bar, select "Expired". This will show you a list of all your expired courses.
3. You can view the course details by clicking on the course name. This will take you to the course page where you can view the course content, but you won't be able to make any changes to it.

By using the Teacher's Course Screen, you can easily manage your courses and ensure that your students have access to the content they need to succeed.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F2WGYq0RIKTgDiMhP6bDV%2Fms1.png?alt=media&amp;token=48fd7717-6447-4960-9fcb-d8495890302d" alt=""><figcaption></figcaption></figure>

## Display completed evaluations

1. Click on 'Courses' on the side navigation menu.
2. Select 'COMPLETED EVALUATIONS' on the upper bar.
3. You will see a list of completed evaluations, which includes the course name and the student's name.
4. To view the evaluation given to the student, click on either the course name or the student's name. This will take you to the evaluation page where you can view the student's progress and feedback given by the teacher.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FnAkMv9jrVP9sOmjyS8h0%2FScreenshot%202023-01-05%20at%2012.44.53.png?alt=media&amp;token=afb71e6d-b9d3-44bb-a9a3-506279de950d" alt=""><figcaption></figcaption></figure>

## Display course details

### Display student list for a course

To display the student list for a course:

1. Click Courses on the side navigation menu.
2. Select ACTIVE on the upper bar.
3. Click on the number of students enrolled in the course. This will display the list of students who are currently enrolled in the course.

<div align="left"><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FI5QvbF4lWHDu1yytDxmK%2FScreenshot%202023-01-05%20at%2015.32.58.png?alt=media&amp;token=f7161651-157f-409b-b0c3-f17040d2c8f3" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FO29VVBQdUXdfwDU0ckji%2FScreenshot%202023-01-05%20at%2015.37.27.png?alt=media&amp;token=71874add-fe75-4579-8fde-bb0c42cea9c4" alt=""><figcaption></figcaption></figure></div>

### Display Work requirements/Learning outcomes

This feature is useful for teachers to monitor their students' progress and ensure that everyone is on track with the course material. By being able to assign tasks and evaluations, teachers can also ensure that students are meeting the course requirements and achieving the desired learning outcomes.

1. Click Courses on the side navigation menu.
2. Select ACTIVE on the upper bar.
3. Click on the number of students to display the list of students enrolled in the course.
4. Click on the course name to view its details.
5. Scroll down to find the section labeled "Work Requirements" or "Learning Outcomes" and click on it to expand and view the details.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FhVWFtK6O46OCMU9VuMwR%2FScreenshot%202023-03-13%20at%2011.43.31.png?alt=media&amp;token=c6fbce69-936b-4f2b-99bf-2d51d6738bd4" alt=""><figcaption></figcaption></figure>

### Transfer group

To transfer a group to another teacher, follow these steps:

1. Click on "Courses" on the side navigation menu.
2. Select "Active" on the upper bar.
3. Click on the number of students in the group you want to transfer.
4. Click on "Transfer group".
5. Select the teacher to whom you want to transfer the group.
6. Click on the "Transfer group" button.

{% hint style="warning" %} <mark style="color:orange;">Once you transfer the group, the students will be removed from your course and added to the new teacher's course. Note that you can only transfer groups to other teachers within your organization.</mark>
{% endhint %}

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FiWtP0nr50VsMt0Ql4fjH%2FScreenshot%202023-01-05%20at%2015.37.27.png?alt=media&amp;token=7dbf0c57-296b-43b9-bce2-998210714c23" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FUkgcSB6NiqNNRBqxhnCR%2FScreenshot%202023-01-05%20at%2015.49.46.png?alt=media&amp;token=95fcfe7d-ede6-45f6-b60b-14a9916dd329" alt=""><figcaption></figcaption></figure></div>

### View student course details

To view the details of a specific course and its enrolled students, follow these steps:

1. Click on the "Courses" option on the left-hand side of the navigation menu.
2. Select the "ACTIVE" tab from the upper bar to see the list of active courses.
3. Click on the name of the course that you want to view the details for.

By following these steps, you will be able to access the course screen where you can see a list of enrolled students, their evaluation progress and other relevant information. This will allow you to effectively monitor and manage the course and its participants.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FI0zMqqk8cisJ2raBABbE%2FScreenshot%202023-04-05%20at%2009.53.57.png?alt=media&amp;token=60a04af0-fae7-42c5-9a20-40d02f68b971" alt=""><figcaption><p>1- Click on the course name</p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FIj7Pv4iRtG2cJMZl2rRQ%2FScreenshot%202023-04-05%20at%2009.54.33.png?alt=media&amp;token=65794fab-3932-45aa-bdae-d8ecc5774d3e" alt=""><figcaption><p>2- See the students listed</p></figcaption></figure></div>

### Add/Edit supervisor, practicum place

By adding and editing supervisor and practicum place information for a student in a course, you can ensure that the student's internship or practical training is properly supervised and documented.

To add or edit the supervisor and practicum place of a student in your course, follow these steps:

1. Click on "Courses" on the side navigation menu.
2. Select "ACTIVE" on the upper bar.
3. Choose the course that you have created.
4. Click on the edit icon located at the end of the student's name that you want to modify.
5. Update the supervisor and practicum place details as necessary.
6. Click "Save" on the pop-up window.
7. Click "Save" at the end of the page to apply the changes.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FbuPYvkjdY8x698h7PBv6%2FScreenshot%202023-12-06%20at%2010.26.41.png?alt=media&amp;token=fc84193a-8155-4e5e-a004-a90ab4cd41c6" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FT7JKdczk9NiwLHlCH8k9%2FScreenshot%202023-12-06%20at%2010.24.13.png?alt=media&amp;token=d3772491-3bae-4240-be7c-da99dfee0379" alt=""><figcaption></figcaption></figure></div>

Display/Complete assigned evaluations

To display or complete assigned evaluations for a student in your course, follow these steps:

1. Click on "Courses" in the side navigation menu.
2. Select "ACTIVE" from the upper bar to view your active courses.
3. Click on the name of the course to view the list of students.
4. Click on the name of the student for whom you want to complete the evaluation.
5. Select the evaluation from the list of assigned evaluations for that student.
6. Review the evaluation criteria and complete the evaluation as required.
7. Click on the "Save" button to save your evaluation responses.

Please note that some evaluations may require a minimum number of responses before they can be completed, and that the evaluation criteria may vary depending on the specific evaluation assigned. If you have any questions or concerns about completing evaluations for your students, please reach out to your organization administrator or support staff for assistance.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FSPIoeFbEddmhFw0Zkvdl%2FScreenshot%202023-12-06%20at%2010.50.29.png?alt=media&amp;token=a8db1951-ad55-4e96-9f04-3e47eaefb233" alt=""><figcaption></figcaption></figure>

### Display evaluations assigned to supervisor

To display evaluations assigned to a supervisor for a particular student, follow the steps below:

1. Click on the Courses option in the side navigation menu.
2. Select the ACTIVE tab located on the upper bar of the page.
3. Next, click on the name of the course associated with the evaluations you want to view.
4. Click on the name of the student for whom you want to display the evaluations.
5. Here, you should see a list of evaluations assigned to you and to the supervisor for that particular student.
6. To view an evaluation, simply click on the evaluation with the supervisor's name.

By following these steps, you can easily display evaluations assigned to you and to a supervisor for any student enrolled in your course.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display evaluations assigned to supervisor, please follow the step-by-step tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="PldplqqIcwqADgDqBhGk" url="<https://app.arcade.software/share/PldplqqIcwqADgDqBhGk>" %}

### Displaying Plans, Attachments, and Notes for a Student

To display plans, attachments, and notes for a student in a particular course, follow these steps:

1. Click on "Courses" in the side navigation menu of the Teacher's Course Screen.
2. Select "ACTIVE" on the upper bar.
3. Click on the name of the course you wish to view.
4. Click on the name of the student whose plans, attachments, and notes you wish to view.
5. Select the evaluation for the student, which will take you to the evaluation page.
6. Scroll down the page to view any plans, attachments, or notes that have been added to the evaluation.

{% hint style="danger" %} <mark style="color:red;">Please note that only the notes that have been created and sent by the student for approval can be displayed by the teacher. Any notes that have not been submitted for approval will not be visible to the teacher.</mark>
{% endhint %}

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display plans, attachments, and notes for a student, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="ZPeQYF2OotBvKK6mPBM2" url="<https://app.arcade.software/share/ZPeQYF2OotBvKK6mPBM2>" %}

### Complete final evaluation

To complete the final evaluation for a student, follow these steps:

1. Click on the "Courses" option in the side navigation menu.
2. Select the "ACTIVE" option from the upper bar.
3. Click on the name of the course where the student is enrolled.
4. Find the name of the student and click on it.
5. Scroll down the page to the "Final Evaluation" section.
6. Fill out the fields provided under the "Final Evaluation" section.
7. Once you have filled out all the required fields, click on the "Save" button to complete the evaluation.

{% hint style="danger" %} <mark style="color:red;">Please note that once you have signed the evaluation form, it will be saved and locked for further editing. If you need to make any changes, please contact the relevant administrator or support for assistance.</mark>
{% endhint %}

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to complete an evaluation, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="XoXyCSCr0k9Xogd3ktSJ" url="<https://app.arcade.software/share/XoXyCSCr0k9Xogd3ktSJ>" %}


# Student's - Course Screen

The Courses feature in the platform is designed to help students access and manage the online courses that have been created for them. You can use the Course Screen to view all your active courses, including course details such as the course name, instructor, and schedule. You can also use this screen to access course materials and assignments that have been shared with you.

## Display active courses

To view a list of active courses on the Course screen, please follow these steps:

1. Click on 'Courses' in the side navigation menu.
2. From the upper bar, select 'Active'.
3. A list of active courses will be displayed. To view course details, click on the course name. Please note that if you are a student, you will not have an 'Edit' option for the course as this is only available for course creators or instructors.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display active courses, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="uuNFW1F9RCeAfmetJfDm" url="<https://app.arcade.software/share/uuNFW1F9RCeAfmetJfDm>" %}

## Display expired courses

To view a list of expired courses on the Course screen, please follow these steps:

1. Click on 'Courses' in the side navigation menu.
2. From the upper bar, select 'Expired'.
3. A list of expired courses will be displayed. To view course details, click on the course name.

By following these simple steps, you can easily access the list of expired courses on the platform. From here, you can view the details of any expired course, including the course name, instructor, and schedule. This information can be helpful in keeping track of your past courses and staying organized.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display finished courses, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="pzJVM8H5YtEvmSgK24T1" url="<https://app.arcade.software/share/pzJVM8H5YtEvmSgK24T1>" %}

## Display course details

By using the Course Details feature, you can easily access all the information you need about your active courses, making it easier to stay on top of your coursework and manage your schedule effectively.

### Display evaluations from course

To view the details of an active course and any evaluations associated with it, please follow these steps:

1. Click on 'Courses' in the side navigation menu.
2. From the upper bar, select 'Active'.
3. Select the course you want to view by clicking on its name.
4. Once you are on the course page, you can view all course details, including any evaluations associated with the course.
5. To view the evaluation content, simply click on the evaluation card.

By following these steps, you can easily access and view all the important details about an active course, including any evaluations that have been shared with you. This can help you stay organized and on top of your coursework.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display evaluations in a course, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="8acaGczU8WrDg8w1buKv" url="<https://app.arcade.software/share/8acaGczU8WrDg8w1buKv>" %}

### Display final evaluation from course

To view the final evaluation for an active course, please follow these steps:

1. Click on 'Courses' in the side navigation menu.
2. From the upper bar, select 'Active'.
3. Select the course you want to view by clicking on its name.
4. Once you are on the course page, you can view all course details, including any evaluations associated with the course.
5. Click on the evaluation card to display the evaluation content.
6. Scroll down to the bottom of the page to view the final evaluation.

By following these steps, you can easily access and view the final evaluation for any active course you are enrolled in. This can help you assess your performance and identify areas for improvement.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display final evaluation in a course, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="K9keev2ZBN0O9Gl7pKlD" url="<https://app.arcade.software/share/K9keev2ZBN0O9Gl7pKlD>" %}

### Create plan from course

To create a new plan for an active course, please follow these steps:

1. Click on 'Courses' in the side navigation menu.
2. From the upper bar, select 'Active'.
3. Select the course you want to create a plan for by clicking on its name.
4. In the upper right corner of the page, click the 'Plan' button to create a new plan within the course.

By following these steps, you can easily create a new plan for any active course you are enrolled in. This can help you stay organized, set goals, and track your progress throughout the course.

{% hint style="warning" %} <mark style="color:orange;">If the evaluation for a course has been completed, you will not be able to create a new plan within the course. This is because the course has already been evaluated and there is no further work or assignments to be completed.</mark>
{% endhint %}

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to create a plan in a course, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="sPSKi9C9xHGGbTvUJcR6" url="<https://app.arcade.software/share/sPSKi9C9xHGGbTvUJcR6>" %}

## Create/display/edit/delete note in a course

### Create a note in a course

To create a note in a course, follow these steps:

1. Click on the Courses tab in the side navigation menu.
2. Select Active from the upper bar.
3. Choose the desired course by clicking its name.
4. Click the Notes button in the upper right corner to create a new encrypted note.
5. Enter a title and write your note in the provided text field.
6. Click the Save button at the bottom of the page to save your note.
7. If you want to send it for approval to the teacher, press Approval button.

To view or edit an existing note, simply click on it. To delete a note, click the Delete button next to Approval button.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to create a note in a course, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="CROwjT0vWMMV8OCrAbVD" url="<https://app.arcade.software/share/CROwjT0vWMMV8OCrAbVD>" %}

### To edit or delete a note

1. To display, locate the note you want to edit or delete at the bottom of the course screen.
2. To edit, click the text input field.
3. Make your desired changes and click "Save" to update the note.
4. To delete, click the "Delete" button on the note and confirm the action.

{% hint style="info" %} <mark style="color:blue;">Please note that you can only edit or delete notes that have not been sent for approval yet. Once a note has been sent for approval, it cannot be edited or deleted.</mark>
{% endhint %}

### Sending a note for approval

1. Click on the note that you want to send for approval to the teacher.
2. Click on the "Approval" button on the note.
3. Confirm the action to send the note for approval.

{% hint style="warning" %} <mark style="color:orange;">Note: Make sure to double-check your note before sending it for approval to ensure that it meets the necessary requirements and is free of errors.</mark>
{% endhint %}

{% hint style="danger" %} <mark style="color:red;">Once the note has been sent for approval, it cannot be edited or deleted.</mark>
{% endhint %}

## Add/remove attachment to course

### Adding attachment to course

The Attachment feature in the platform allows you to attach relevant files or documents to a course. This can help you organize course materials and provide students with easy access to important resources.

Adding an attachment to a course is easy. Here are the steps:

1. Click on the "Courses" option on the side navigation menu.
2. Select "Active" on the upper bar.
3. Select the course you want to add an attachment to by clicking its name.
4. Click on the "Attachment" button located in the upper right corner of the screen.
5. Choose the file you want to attach and click on the "Save" button.

{% hint style="info" %} <mark style="color:blue;">Once you've added an attachment, it will be displayed at the bottom of the course page.</mark>
{% endhint %}

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to add a document in a course, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="DgRxLwKz9QQXThoPsFki" url="<https://app.arcade.software/share/DgRxLwKz9QQXThoPsFki>" %}

### Removing attachment from the course

To remove an attachment from the course, follow these steps:

1. Click on the "Courses" option on the side navigation menu.
2. Select "Active" on the upper bar.
3. Choose the course you want to remove the attachment from by clicking on its name.
4. Scroll down to the bottom of the page where the attached files are listed.
5. Click on the delete icon located at the end of the file name that you want to delete.
6. Confirm the deletion by clicking on the "Delete" button."

{% hint style="info" %} <mark style="color:blue;">To remove an attachment from a course, simply locate the attachment you want to remove and click on the "Delete" icon next to it.</mark>
{% endhint %}

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to remove a document in a course, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="SsPk1yttzwFuMej3cdJ3" url="<https://app.arcade.software/share/SsPk1yttzwFuMej3cdJ3>" %}


# Supervisor's - Course Screen

The Supervisor's Course Screen is a feature in the platform that allows supervisors to view and manage the courses and students assigned to them. Supervisors can use this feature to monitor the progress of their assigned students and ensure that they are meeting their goals and objectives. The Course Screen displays important information about the course, such as course details, evaluations, and attachments for their assigned students.

## Display assigned students

To view the students assigned to you in a particular course, follow these steps:

1. Click on the 'Courses' option from the left navigation bar.
2. Select 'Active' from the top navigation bar.
3. The list of students assigned to you for the courses will be displayed on the screen.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display assigned students, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="dYTLlGunsd6NZMony5DB" url="<https://app.arcade.software/share/dYTLlGunsd6NZMony5DB>" %}

## Display completed evaluations

To view completed evaluations, follow these steps:

1. Click Courses on the left navigation bar.
2. Select Completed Evaluations on the upper bar.
3. You will see a list of completed evaluations.
4. To view the details of an evaluation applied to a specific student, click on the student name.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display completed evaluations, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="XqPT4tYpGlQY0FtJGdvj" url="<https://app.arcade.software/share/XqPT4tYpGlQY0FtJGdvj>" %}

## Display student’s course details

In the Supervisor's Course Screen, the "Display student’s course details" feature allows supervisors to view the details of a specific student's course, including the work requirements and learning outcomes. This can be useful for monitoring the progress of the student, providing feedback, and ensuring that the student is meeting the necessary requirements for the course.

### Display Work requirements/Learning outcomes

To view a student's work requirements and learning outcomes for a course, follow these steps:

1. Click on Courses in the left navigation bar.
2. Select Active on the upper bar.
3. Click on the student's name to view their course details.
4. Click on Work requirements to display the work requirements for the course, or click on Learning outcomes to display the learning outcomes for the course.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display work requirements and learning outcomes, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="JZICeG0DOKE6anEX1eUU" url="<https://app.arcade.software/share/JZICeG0DOKE6anEX1eUU>" %}

## Display/Complete assigned evaluations

Display/Complete assigned evaluations" feature in the Supervisor's Course Screen allows a supervisor to view and complete evaluations that have been assigned to them for a specific student in a course. This feature enables supervisors to assess the progress of their assigned students and provide feedback to help them achieve their learning outcomes.&#x20;

### Display assigned evaluations

To display assigned evaluations:

1. Click Courses on the left navigation bar.
2. Select Active on the upper bar.
3. Click on the student name.
4. Click on the evaluation assigned to you as a supervisor.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display assigned evaluations, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="khpEtbZfEL4KPxgIvlOP" url="<https://app.arcade.software/share/khpEtbZfEL4KPxgIvlOP>" %}

### Complete assigned evaluations

1. Click on "Courses" in the left navigation bar.
2. Select "Active" on the upper bar.
3. Find the student you are evaluating and click on their name.
4. Click on the evaluation that has been assigned to you as a supervisor.
5. Fill out the evaluation form with your feedback and comments.
6. Once you have completed the evaluation, click the "Save" button located at the bottom of the page to submit the evaluation.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to complete assigned evaluations, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="egejiVJJIfKwYbCDJgIt" url="<https://app.arcade.software/share/egejiVJJIfKwYbCDJgIt>" %}

### Display evaluations assigned to the teacher

To see the evaluations that have been assigned to a teacher for a specific student, follow these steps:

1. Click on the 'Courses' tab in the left navigation bar.
2. Select the 'Active' tab from the upper bar.
3. Click on the student's name whose evaluation you want to see.
4. Under the 'Evaluations' section, click on the evaluation name that has been assigned to the teacher.
5. You will be able to see the details and results of the evaluation performed by the teacher.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display evaluations assigned to the teacher, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="0KRG3lMW42mTOVhmvM6D" url="<https://app.arcade.software/share/0KRG3lMW42mTOVhmvM6D>" %}

## Display plans/attachments

This feature allows supervisors to view and access plans, and attachments related to a particular student's progress in a course. Plans refer to the learning plans or goals set by the student or teacher, and attachments refer to any additional materials or resources provided made by the student or teacher during the course. Supervisors can use this feature to gain insights into a student's progress, review any materials related to the course, and provide support and feedback as necessary.

### Display plans

1. Click 'Courses' on the side navigation menu.
2. Select 'ACTIVE' on the upper bar.
3. Click on the name of the student.
4. Scroll down to the bottom of the page to the 'Plans' section.
5. Select the plan you wish to display by clicking on it. The plan will expand to show the details.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display a plan assigned to a student in a course, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="6LV2mxusbuMjYLCpSrq0" url="<https://app.arcade.software/share/6LV2mxusbuMjYLCpSrq0>" %}

### Display attachments

To display an attachment assigned to a student in a course, please follow these steps:

1. Click on 'Courses' in the left navigation bar.
2. Select 'ACTIVE' on the upper bar.
3. Click on the name of the student you want to view.
4. Scroll down to the bottom of the page.
5. Select the attachment you want to display.

{% hint style="info" %} <mark style="color:blue;">Please follow the tutorial below for a detailed guide on how to display attachments that are assigned to a student in a course.</mark>
{% endhint %}

{% @arcade/embed flowId="SbvsWlvMYJhI2JhecD95" url="<https://app.arcade.software/share/SbvsWlvMYJhI2JhecD95>" %}


# Evaluation components

## Single choice

"Single choice" permits only one selection to be made.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FuVzhbfmoeiT60ob4bJjx%2FScreenshot%202023-03-03%20at%2014.22.40.png?alt=media&amp;token=acfd1e14-ed07-4d49-8053-9b58915d3dda" alt=""><figcaption></figcaption></figure>

## Multiple choice

With "Multiple choice", it is possible to make more than one selection.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FAuCW7N4PPDysCbbNrGqc%2FScreenshot%202023-03-03%20at%2014.22.24.png?alt=media&amp;token=d74454da-7972-4611-bac0-7749471ed16c" alt=""><figcaption></figcaption></figure>

## Linear scale

Allows you to evaluate the student's performance by selecting a score on a scale.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FZvsf2hWKpydvZ4wvya8G%2FScreenshot%202023-03-03%20at%2014.23.06.png?alt=media&amp;token=43c81a0f-6fbb-43cb-bcbe-464a9e598014" alt=""><figcaption></figcaption></figure>

## Text

With this component, a question can be presented and the participant can be prompted to answer it by writing freely.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FzmelE9IQZLcyv6gfvKXr%2FScreenshot%202023-03-03%20at%2014.25.17.png?alt=media&amp;token=2f6d13fc-68a1-4169-9b66-8b6724cde7dd" alt=""><figcaption></figcaption></figure>

## Fixed text

Fixed text that allows the participant to be informed by reading, such as an instruction.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F1CTHVrDskFVzxBn6mZKK%2FScreenshot%202023-03-03%20at%2014.32.22.png?alt=media&amp;token=913779a1-4ae0-4a5c-a2a4-2ea830bfd0e6" alt=""><figcaption></figcaption></figure>

## Evaluation

With this component, the student's performance can be evaluated by selecting the score on the scale.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FV4i9T7ZpA6zjU4qkZEmn%2FScreenshot%202023-03-03%20at%2014.25.04.png?alt=media&amp;token=2aaf213e-4026-4abc-8428-6169947272e8" alt=""><figcaption></figcaption></figure>

## Signature block

In this component, the designated participants are required to sign the form in order to confirm the evaluation.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FgYCThLS1i9K3nS3Oo7vF%2FScreenshot%202023-03-03%20at%2014.27.03.png?alt=media&amp;token=66d28610-ea55-4c8c-aee8-f833c543b7af" alt=""><figcaption></figcaption></figure>


# Creating a New Evaluation Template (ADMIN)

#### Step 1: Accessing the Admin Panel

1. Log in to your MOSO account using your admin credentials.
2. Click on the "Admin" button located in the header of the MOSO application.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FTv4z1bz5j1ob7EhxtyES%2FScreenshot%202023-09-01%20at%2015.22.48.png?alt=media&amp;token=ab1f33be-6f7b-4b16-bdd1-eafc02c27e30" alt=""><figcaption></figcaption></figure>

#### Step 2: Accessing Templates

3. In the Admin Panel, locate the side menu.
4. Click on "Templates." and then "Evaluation templates"

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fj5Exew4t6jol4E814a4A%2FScreenshot%202023-09-01%20at%2015.25.14.png?alt=media&amp;token=a2a3ab68-3b09-4bf8-8deb-afd69ce9b282" alt=""><figcaption></figcaption></figure>

#### Step 3: Creating a New Template

5. Under "Evaluation Templates," click on the "New Template" button.
6. Fill out the necessary details for your new evaluation template. This may include:
   * Template Name
   * Components: Add and customize the evaluation components as needed

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FM5v8ThgRFTGH9z22pORL%2FScreenshot%202023-09-01%20at%2015.28.52.png?alt=media&amp;token=22de9295-bf8c-471f-852e-ea61bb0c894a" alt=""><figcaption></figcaption></figure>

7. Before saving your template, you can preview it to ensure it meets your requirements.

#### Step 4: Creating an Emne (Course)

8. Now that you have created your evaluation template, it's time to create a new "Emne" (Course) to associate with this template.
9. Go to the side menu and click on "Emner."

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FVWgv72tnpb3pltVyLygz%2FScreenshot%202023-09-01%20at%2015.23.43.png?alt=media&amp;token=dca7c39e-d982-4d7b-a630-db9804b592fa" alt=""><figcaption></figcaption></figure>

10. Click on the "Nytt emne" (New Course) button.
11. Fill out all necessary details for the new course, including the course name, description, and other relevant information.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FQczY9JD82o4tYsQUjNKd%2FScreenshot%202023-09-01%20at%2015.35.48.png?alt=media&amp;token=f9ff4cb3-45b6-485a-97ac-635a1dad4072" alt=""><figcaption></figcaption></figure>

12. As you scroll down, you'll find an option to add the evaluations that you previously created using your template.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FCpa4sC1ukrGroo1a9dT0%2FScreenshot%202023-09-01%20at%2015.37.32.png?alt=media&amp;token=5d76f26c-21fc-4423-8ffa-1a39f6afb5d3" alt=""><figcaption></figcaption></figure>

#### Step 5: Assigning Responsible Users

13. Within the course creation process, you can assign the user responsible for filling out the evaluation. This could be a teacher, supervisor, or student.

#### Step 6: Assigning Users to the Group

14. Finally, assign teachers, supervisors, and students to this course group as needed.
15. Once you've added all the necessary parties to the course, click "Save" to create the course.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F3RI5kY62YQhbZeMdzyle%2FScreenshot%202023-09-01%20at%2015.39.16.png?alt=media&amp;token=25188ad2-9722-4d54-a0da-64f0d1cffba0" alt=""><figcaption></figcaption></figure>

#### Step 7: Accessing the Course and Evaluation Form

16. All parties added to this course group will see the "Emne" (Course) on their "Emner" tab.
17. Within the course, they will have access to the evaluation form created using the template, which they can use to provide feedback and assessments.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fc5LAbUfdkcQA37RgT4RO%2FScreenshot%202023-09-01%20at%2015.42.51.png?alt=media&amp;token=686e49e8-69f4-4b65-b554-019336aff445" alt=""><figcaption></figcaption></figure>

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FzfMmF3p6JqZOPsdG5u6G%2FScreenshot%202023-09-01%20at%2015.41.17.png?alt=media&amp;token=0b11050c-434d-4227-b1a8-093b951542d2" alt=""><figcaption></figcaption></figure>

Following these steps, you'll be able to create a new evaluation template and associate it with a course in MOSO, making it accessible to all relevant parties for assessment and feedback purposes.


# Workspaces

Workspaces is a feature in various productivity and project management tools that allows users to create and manage virtual workspaces for collaboration and organization of tasks, projects, and resources. In a workspace, participants can communicate with each other, share files, and manage tasks, all within a single platform. Workspaces can be created for specific projects, teams, departments, or any other purpose. Participants can be added or removed from the workspace as needed, and different levels of access and permissions can be assigned to each participant. Workspaces can greatly improve collaboration and productivity among team members by providing a centralized location for communication and project management.


# Workspace screen

The Workspace Screen is a section in the platform that allows users to manage their workspaces. A workspace is a virtual collaborative space where users can share files, communicate with each other, and collaborate on projects.

On the Workspace Screen, users can view all their active workspaces, search for specific workspaces, and filter them based on their status. Users can also sort their workspaces by the date they were created.

In addition, users can create new workspaces by clicking the "Create workspace" button and following the instructions. Users can also manage their existing workspaces by clicking on the workspace card and selecting options such as pinning, editing, or deleting the workspace.

Overall, the Workspace Screen provides users with an organized and efficient way to manage their collaborative projects and tasks in a centralized virtual space.

## Display Active Workspace

To view the details of an active workspace, follow these steps:

1. Click on Workspaces in the side navigation menu.
2. The active workspaces will be listed. Click on the workspace card to view its details.
3. To perform additional actions, such as pinning, editing, or deleting the workspace, click on the three-dot icon in the upper right corner of the workspace card.
4. If you created the workspace, you will see pin, edit, and delete options. If you joined the workspace, you will see pin and leave options."

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display active workspaces, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="RXF8S1DYvbrM9wWjUObv" url="<https://app.arcade.software/share/RXF8S1DYvbrM9wWjUObv>" %}

## Search workspace

To quickly locate your workspaces, including those in all statuses (active, archived, invitation), you can use the search box. You can search by:

* Topic
* Title
* Participant name and surname&#x20;

Simply enter your search query in the box to see the results.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FuJRTU4jVW1dkh49mprfg%2FScreenshot%202023-02-16%20at%2011.31.30.png?alt=media&amp;token=ec1cd2ad-5b71-4658-9fe4-4767d27d4556" alt=""><figcaption></figcaption></figure>

## Filter workspace

You can easily filter your workspaces based on their status using the filter feature. This allows you to quickly find the workspace you are looking for. Workspaces can be filtered by their status, including:

* Active workspaces
* Archived workspaces
* Invitations

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F6U3K5Q4XmPNFhlo46E99%2FScreenshot%202023-04-14%20at%2014.11.31.png?alt=media&amp;token=9abc6e09-0cdb-456a-b82a-ad14f6529d2c" alt=""><figcaption></figcaption></figure>

## Sort workspace

You can easily sort your workspaces in the Workspace Screen by clicking the Sort icon next to the Filter option.

Workspaces can be sorted by:

* First created first
* Last created first

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FcoWy1VQ1VM9EITQsbFMF%2FScreenshot%202023-04-14%20at%2014.13.31.png?alt=media&amp;token=9a5a015b-98cc-4ea6-9c26-6e3c9e6d561a" alt=""><figcaption></figcaption></figure>

## Create new workspace

To create a new workspace, navigate to the Active Workspaces screen and click on the 'New Workspace' button located at the top-right corner of the page. From there, you will be prompted to provide details such as the workspace title, topic, attachments, and the list of participants who will be invited to join the workspace.&#x20;

In the [next topic](/moso-user-guide/workspaces/creating-new-workspace), you will find detailed instructions on how to create a workspace. These instructions will guide you through the process of creating and customizing your own workspace according to your needs.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FPcMPetuD1oyGPzu5QM1H%2FScreenshot%202023-04-14%20at%2014.14.44.png?alt=media&amp;token=380364f5-9a2e-4deb-8855-f4823922c847" alt=""><figcaption></figcaption></figure>


# Creating new workspace

Creating a new workspace is an essential feature of the Workspaces section. It enables you to create a virtual space for collaboration, communication, and information sharing among a group of people. To create a new workspace, you need to select the "Workspaces" section from the side navigation menu, and then press the "New workspace" button located at the top right corner of the page.

## Adding workspace details

1. Select "Workspaces" from the side navigation menu.
2. Click the "New Workspace" button at the top right of the page while on the Active Workspaces screen.
3. Enter a title for your workspace.
4. Optionally, add a topic to your workspace.&#x20;

{% hint style="warning" %} <mark style="color:orange;">A title is required to create a workspace, but a topic is optional.</mark>
{% endhint %}

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FDEh1Tb6w1sppGbm4nLfN%2FScreenshot%202023-02-16%20at%2017.06.28.png?alt=media&amp;token=0f25a78b-8d41-4f5b-b12b-be46ec9e9bd3" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FwUysPXDgeYFBMWH6Bcbx%2FScreenshot%202023-02-16%20at%2017.09.12.png?alt=media&amp;token=88f574d8-bf46-407d-902a-155a1a92cda3" alt=""><figcaption></figcaption></figure></div>

## Adding/removing participants

1. On the participants section, click on the empty space and select the participants you want to add to your workspace.
2. To remove a participant from your workspace, click the "Remove" button next to their name.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fh7fXusUF42MPkrT8KhZn%2FScreenshot%202023-02-16%20at%2017.19.20.png?alt=media&amp;token=09491954-fa99-4e31-921c-049f0401a9fd" alt=""><figcaption><p>Click space on the participant section and select the participants for your workspace</p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FEWlvKxQMvzh441J0BjXx%2FScreenshot%202023-02-16%20at%2017.20.09.png?alt=media&amp;token=d881a938-b09c-4c4d-b4c0-7b11ddf55d3d" alt=""><figcaption><p>Press the "Remove" button to delete the participant from your workspace</p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fcsg8XoYrkeFlSEDWexGZ%2FScreenshot%202023-02-16%20at%2017.20.59.png?alt=media&amp;token=5848d013-b614-4759-8ccd-ffae308662d1" alt=""><figcaption></figcaption></figure></div>

## Granting Editing Permissions to Participants

To allow a participant to edit your workspace, select the checkbox next to their name on the participant list.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F3oBOoiMZVkQHktzOuBIn%2FScreenshot%202023-02-16%20at%2017.25.18.png?alt=media&amp;token=6c127a92-e888-4f6c-a25c-b74dc8106486" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FQdXEivfbVOFWpeYiMBHK%2FScreenshot%202023-02-16%20at%2017.25.51.png?alt=media&amp;token=d7867073-6d8a-4caa-90ba-c9ebd258aa90" alt=""><figcaption></figcaption></figure></div>

## Adding online documents from “Files“

1- Click the "Add document" button located on the workspace screen.&#x20;

2- Expand the directory for Common files or My files to find the desired documents.&#x20;

3- Select the documents you want to add to your workspace and click the "Save" button.&#x20;

4- The selected documents will now be added to your workspace and can be accessed by all participants."

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FfrJ5JIVov61fu9ZC9WZ6%2FScreenshot%202023-02-16%20at%2017.32.57.png?alt=media&amp;token=28bf678f-360c-402e-b82f-d4e7d7eb50f3" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FelzYWtthLP9yJZ47o40K%2FScreenshot%202023-02-16%20at%2017.33.23.png?alt=media&amp;token=123f1413-c358-49dd-b4db-e0501eb55e8d" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F4PrhfvXN9LXbh6fyVdMQ%2FScreenshot%202023-02-16%20at%2017.33.51.png?alt=media&amp;token=93ce7f18-1ec5-49f8-96bb-d7e280c805b2" alt=""><figcaption></figcaption></figure></div>

## Uploading documents

1. Click the 'Add document' button.
2. Select 'Browse computer' and choose the file you want to upload.
3. Click 'Save' to upload the file to your workspace.
4. You can now see the uploaded documents in your workspace.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FKQOZeT5A7X0bXlWTbs4A%2FScreenshot%202023-02-16%20at%2017.51.21.png?alt=media&amp;token=ea1db9da-9d79-47e2-a791-86fb415c114f" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FyfECSVjXdMC4jdTlhgzV%2FScreenshot%202023-02-16%20at%2017.49.23.png?alt=media&amp;token=64b99356-9e73-4cd7-8ad5-4cadae421cc4" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FupFb9pUIvrxTAhau9rLs%2FScreenshot%202023-02-16%20at%2017.47.41.png?alt=media&amp;token=2479ecba-3a2e-4024-af6f-5bff7872be7c" alt=""><figcaption></figcaption></figure></div>

## Creating workspace body

1- After adding the Workspace details, participants, and documents, click the Next button at the bottom of the page.&#x20;

2- In the next screen, you can create the body of your workspace by using a wide variety of easy-to-use editor tools. You can add text, images, videos, tables, and more to make your workspace informative and engaging.&#x20;

3- Once you are done, press the Save button at the bottom of the page to complete creating your workspace.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FPy638JoCJmdUZXV5cKwr%2FScreenshot%202023-02-17%20at%2008.48.57.png?alt=media&amp;token=fa0aae70-b374-4b84-9841-44a8c0cdfc01" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FH8s0r4YMorMwJJT4sTl5%2FScreenshot%202023-02-17%20at%2008.49.44.png?alt=media&amp;token=bdcbd092-084e-4afb-a063-514b807e02c0" alt=""><figcaption><p>User-friendly editor tools</p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FNig4SyrvM7bIdU0if1rp%2FScreenshot%202023-02-17%20at%2008.54.40.png?alt=media&amp;token=a4ff2a80-52ab-4f68-877a-c06a5587e8af" alt=""><figcaption></figcaption></figure></div>


# Workspace options

Workspace options refer to the various actions that can be performed on a workspace, such as editing its details, exporting it, deleting it, or archiving it. These options can be accessed by selecting the desired workspace from the side navigation menu, clicking on it, and then clicking on the "More" button located at the top right corner of the workspace. The available options may vary depending on the user's access permissions and the current state of the workspace. By utilizing these options, users can manage their workspaces more efficiently and effectively, ensuring that their work is organized, secure, and accessible.

## Adding personal note

1. Go to the Workspaces section in the side navigation menu.
2. Click on the workspace where you want to add a personal note.
3. Click on the "More" button located at the top right corner of the workspace.
4. Select "Personal Note" from the dropdown options.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FxlOTTe3W88N0B7dFxwHH%2FScreenshot%202023-02-17%20at%2009.49.05.png?alt=media&amp;token=7ef5e02e-d243-4b97-ba6d-22f71df07e7a" alt=""><figcaption></figcaption></figure>

5. Type your note in the text editor.
6. Click "Save" to add the note to the workspace."

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to add personal note to a workspaces, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="TnbRQbdyzFkbZ9G3aRJe" url="<https://app.arcade.software/share/TnbRQbdyzFkbZ9G3aRJe>" %}

## Editing workspace details

1. Go to "Workspaces" in the side navigation menu.
2. Click on the workspace you want to edit.
3. Click on the "More" button located at the top right corner of your workspace.
4. Select the "Edit Workspace Details" option.
5. Edit the workspace details as desired.
6. Click the "Next" button.
7. Click the "Save" button to save the changes made to the workspace details.

## Editing workspace

1. Go to "Workspaces" in the side navigation menu.
2. Click on the workspace you want to edit.
3. Click on the "More" button located at the top right corner of your workspace.
4. Select the "Edit Workspace" option.
5. Edit the workspace form.
6. Press the "Save" button.

## Exporting workspace

1. Go to "Workspaces" in the side navigation menu.
2. Click on the workspace.
3. Click on the "More" button located at the top right corner of your workspace.
4. Select the "Export" option to download the workspace form in PDF file format.

## Deleting workspace

1. Go to "Workspaces" in the side navigation menu.
2. Click on the workspace you want to delete.
3. Click on the "More" button located at the top right corner of your workspace.
4. Select the "Delete Workspace" option.
5. Confirm your selection.

## Archiving workspace

1. Go to "Workspaces" in the side navigation menu.
2. Click on the workspace you want to archive.
3. Click on the "More" button located at the top right corner of your workspace.
4. Click the "Archive" button.
5. Confirm your selection.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to manage workspace options, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="nI9Lx4FnEHmBA5tcrgWI" url="<https://app.arcade.software/share/nI9Lx4FnEHmBA5tcrgWI>" %}


# Workspace screens

## Workspace form

The workspace form screen provides a detailed overview of the workspace. To access this screen, follow these steps:

1. Select 'Workspaces' from the side navigation menu.
2. Click on the workspace you want to view the form for.
3. Click on 'Workspace form' in the top menu.

On the left side of the screen, you can also add comments or ask questions related to the workspace. This can be helpful for communicating with other participants or for keeping track of important information or decisions related to the workspace.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FY3hVMD540OPUYg1KawFG%2FScreenshot%202023-02-22%20at%2009.12.45.png?alt=media&amp;token=07f899fd-96d8-4358-a74f-d8930d3f12cd" alt=""><figcaption></figcaption></figure>

## Workspace details

To access the workspace details screen, follow these steps:

1. Select 'Workspaces' from the side navigation menu.
2. Click on the workspace you want to view the details for.
3. Click on 'Workspace details' in the top menu.

This will take you to the workspace details screen, where you can view and edit the details of the workspace, including the owner of the workspace, workspace topic and the workspace title.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fhehg1qigiwZpSRWan4fF%2FScreenshot%202023-02-22%20at%2009.26.58.png?alt=media&amp;token=b6804b1f-a7e6-483d-8dcb-3f74cb6088ba" alt=""><figcaption></figcaption></figure>

## Participants

To access the Participants screen, follow these steps:

1. Select 'Workspaces' from the side navigation menu.
2. Click on the workspace you want to view the participants for.
3. Click on 'Participants' in the top menu.

This will take you to the Participants screen, where you can view the list of participants associated with the workspace. Here, you can view their accept status and edit permissions. From this screen, you can also add new participants to the workspace, remove existing ones and changing their accept and edit status by pressing More participants button(only the creator of the workspace), and even send direct messages to participants.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FKaN4v7xo7TbUrzCxlzU9%2FGroup%20412s34.png?alt=media&amp;token=f501a517-e1b0-4653-bd72-1f4c109c0bb0" alt=""><figcaption></figcaption></figure>

### Accept status

On the Participants screen, you can see the list of participants associated with the workspace. Each participant's acceptance status is also displayed, which can be one of the following:

1. Accepted: When the invitee accepts the invitation and becomes an active participant in the workspace.
2. Denied: When the invitee declines the invitation to join the workspace.
3. Pending: When the invitee has not yet responded to the invitation and their status is still pending.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fxr4y3B7OPJg9dmOYDXIr%2FGroup%20412343.png?alt=media&amp;token=b33ae2a2-9527-4ccd-b243-bf6d3018ad11" alt=""><figcaption></figcaption></figure>

### Edit status

If a participant has been authorized to edit the workspace, the phrase 'Can edit' will appear next to their name in the participant list. This indicates that they have the ability to make changes to the workspace's contents.

{% hint style="info" %} <mark style="color:blue;">For example, in the screenshot below, the names 'Joakim Fredman' and 'Petter Simonsen' have the 'Can edit' status, which means they have been granted editing permissions for the workspace.</mark>
{% endhint %}

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FyASCqehgCytUEQknbJt0%2FGroup%204123422.png?alt=media&amp;token=db8c72f4-70b7-46fc-82b1-3c84feab882f" alt=""><figcaption></figcaption></figure>

### Send message

You can send a direct message to other participants by clicking on the message icon next to their name on the Participants screen. This will open up a chat window where you can communicate with them privately and securely without leaving the workspace.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F6FhYYWkOaD9WtsplwYUR%2FGroup%204123422%20copy.png?alt=media&amp;token=bd562a51-fc36-421f-9dc5-5c240d806058" alt=""><figcaption></figcaption></figure>

## Documents

To access the Documents screen, please follow these steps:

1. Select 'Workspaces' from the side navigation menu.
2. Click on the workspace you want to access documents for.
3. Click on 'Documents' in the top menu.

This will take you to the Documents screen, where you can view all the documents associated with the workspace. You can upload new documents, download existing ones, or delete documents as needed.

### Adding/removing document

If you have editing authority, you can add a new document to the workspace by clicking on the '+ Add document' button in the 'Documents' screen. Similarly, you can remove a document by clicking on the delete icon next to it. This allows for easy management of the documents within the workspace.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FHbSZShnqX6hETzdDdTIt%2FGroup%2041236s.png?alt=media&amp;token=96424aa5-efa0-468f-9ecf-b27be4704452" alt=""><figcaption></figcaption></figure>


# Workspace Comments

Workspace Comments is a feature within a Workspace where participants can share comments and discuss various aspects related to the workspace. The comments section allows participants to add new comments, view comments shared by others, and reply to comments. Participants can also add media files such as pictures, videos, and documents to the comments section to enhance their discussions. The comments section is accessible to all participants within the workspace, and it serves as a platform for collaboration and feedback exchange.

## Displaying/adding comments to workspace

To view and add comments to a workspace, follow these steps:

1. Select 'Workspaces' from the side navigation menu.
2. Click on the workspace you want to view or add comments to.

### Displaying comments in the workspace

The right side of the page is reserved for comment sharing. The upper part of this field displays shared comments, and the lower part is used for new comments entry. All participants in the Workspace can view comments shared by others.

### Adding comments to the workspace

All participants in the Workspace can add new comments to the workspace. You can add pictures, videos, and documents by clicking the '+' icon. You can add a text comment by clicking on the 'Add a comment' field, or create an audio recording and share it by clicking the audio icon.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F8NlONhmJPmx3lHOB54oA%2FGroup%20412338.png?alt=media&amp;token=12979dfb-04da-4f21-81d1-0ac63fd4571d" alt=""><figcaption></figcaption></figure>


# Messages

Messages is a feature that allows users to send text and multimedia messages to other users or groups of users within the platform. Users can access their message box by clicking on the message icon in the header of the platform.&#x20;

Once inside the message box, users can view their messaging history with individuals or groups, search for specific messages, send new messages to individuals or groups, and manage group settings. Messages can be sent in the form of text, audio recordings, pictures, videos, or documents. Video and picture recording can only be done through the mobile application.&#x20;

Additionally, users can edit group titles, add new members to groups, and view group member lists. Only group creators have the ability to delete a message group.

## Display messages

To access your message box, click on the message icon located between the notifications icon and the profile picture in the header. This will take you directly to your message box.

* In the left section of the message box, you can find your messaging history with the people or groups you have messaged before.&#x20;
* When you click on any person or group in this section, you will find the message content in the right section of the message box.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display messages, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="c0gpDBssjQYnOwEoPahq" url="<https://app.arcade.software/share/c0gpDBssjQYnOwEoPahq>" %}

## Search messages

To search for a specific message or conversation in your messaging history, follow these steps:

1. Click on the message icon located in the upper right corner of the screen.
2. Click on the search box located in the top of the messaging history section.
3. Enter the text you want to search for in the search box.
4. Press the 'Enter' key or click on the magnifying glass icon to initiate the search.

The search results will appear in the left section of the messaging history section, where you can click on the conversation to view the message content in the right section.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FWdMwr5K5aG1GbJ2ZL7ES%2FScreenshot%202023-02-23%20at%2015.02.28.png?alt=media&amp;token=c84f7fb2-7063-4512-aff3-2240c0d6f661" alt=""><figcaption></figcaption></figure>

## Sending message to an user

1. Click on the message icon in the upper right corner of the screen.
2. Click on the 'New message' button.
3. Select the person you want to send the message to.
4. Press the 'Create' button.
5. Write your message in the 'Add a comment' section at the bottom right of the page.
6. Send your message by pressing the 'Send' icon.

Once sent, your message will appear in the conversation history with the user, which you can access by clicking on the user's name or profile picture in the message box.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to send a message to an user, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="z6BUSQW5IEPAWhLVf5zZ" url="<https://app.arcade.software/share/z6BUSQW5IEPAWhLVf5zZ>" %}

## Sending message to a group

1. Click on the message icon in the upper right corner.
2. Click on the 'New message' button.
3. Select the people whom you want to include in the message group by clicking on their names.
4. Press the 'Create' button to create the message group.
5. Write your message by typing it into the 'Add a comment' section at the bottom right of the page.
6. Send your message by clicking on the 'Send' icon.

By selecting more than one person and creating a message group, you can send messages to multiple people at once.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to send a message to a group, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="sucLBcVPhKGrbQtQ2DxQ" url="<https://app.arcade.software/share/sucLBcVPhKGrbQtQ2DxQ>" %}

## Changing message group title

1. Click on the message icon in the upper right corner.
2. Select the group that you want to change the group title.
3. Press the three-dot icon in the upper right corner.
4. From the drop-down menu, select 'Change the title' option.
5. Enter the new group name and click on 'Yes'.&#x20;

{% hint style="info" %} <mark style="color:blue;">Note that only the creator of the group has the permission to change the group name.</mark>
{% endhint %}

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to change the tittle of a message group, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="xzWTfZ1m5M6Tw0KTplDS" url="<https://app.arcade.software/share/xzWTfZ1m5M6Tw0KTplDS>" %}

## Adding participants to a message group

1. Click on the message icon in the upper right corner.
2. Select the message group to which you want to add new participants.
3. Press the 3-dot icon in the upper right corner.
4. Select the "Add members" option.
5. Select the participants you want to add to the message group.
6. Click on the "Add" button to add the selected participants.

{% hint style="warning" %} <mark style="color:orange;">Anyone who is already in the group can add new participants, but no one can be removed from the group without the group creator's permission.</mark>
{% endhint %}

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to add participants to a message group, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="H33Mu0JrC0PeMiXXmjLO" url="<https://app.arcade.software/share/H33Mu0JrC0PeMiXXmjLO>" %}

## Displaying message group members

1. Click on the message icon in the upper right corner.
2. Select the group that you want to view the group members for.
3. Click the three-dot menu icon in the upper right corner of the chat window.
4. Select the Members option from the menu.&#x20;

This will display a list of all the participants in the group chat.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to display the members of a message group, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="N8sOJB2wdDH8do1s7bOp" url="<https://app.arcade.software/share/N8sOJB2wdDH8do1s7bOp>" %}

## Deleting the message group

1. Click on the message icon in the upper right corner.
2. Select the group that you want to delete.
3. Press the 3-dot in the upper right corner.
4. Select Delete group option.
5. Confirm your selection by pressing the Yes button.

{% hint style="warning" %} <mark style="color:orange;">Only the group creator has the authority to delete the message group. Once a group is deleted, all the messages and files associated with the group will also be deleted, and it cannot be undone. Therefore, exercise caution while deleting a message group."</mark>
{% endhint %}

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to delete a message group, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="LhsWGwaGdcZPFVvlCMad" url="<https://app.arcade.software/share/LhsWGwaGdcZPFVvlCMad>" %}

## Message types

There are two types of messages that can be sent using the message function:&#x20;

* Text messages
* Audio messages

In addition to these, the following types of multimedia can also be sent in messages:

* Documents
* Pictures
* Videos

{% hint style="warning" %} <mark style="color:orange;">It's important to note that creating video and picture recordings is only possible when using the mobile application. There is another icon for video and picture recording located next to the audio message recording icon.</mark>
{% endhint %}

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fhoh0jvSF2A9z9hB8GtqA%2FGroup%2041240.png?alt=media&amp;token=2141c3c7-be66-40f0-bc30-39feef75d370" alt=""><figcaption><p><mark style="color:red;background-color:blue;">Web view</mark></p></figcaption></figure>

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FBu46JgJXBHc5uiUAIS4W%2FIMG_7946.PNG?alt=media&amp;token=18477b1d-2f8d-47b1-8f15-54072ef3a4aa" alt=""><figcaption><p><mark style="color:red;background-color:blue;">Mobile view</mark></p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FaU9yDq26VLxAU41HeaKu%2FIMG_7947.PNG?alt=media&amp;token=02e7c135-d174-48ac-9311-a5dd782471de" alt=""><figcaption><p><mark style="color:red;background-color:blue;">Mobile view</mark></p></figcaption></figure></div>


# Notifications

Notifications are an essential feature of any collaborative platform, and they allow users to stay up-to-date on all the important activities and events happening in their workspace. In our platform, notifications are designed to keep you informed about any new messages, mentions, tasks, updates, or other changes related to your projects, courses, and plans. With notifications, you can quickly and easily see what's happening, respond to requests, and stay on top of your work. You can manage your notifications by deleting or pinning them, as well as filtering them by type or status. Overall, the Notifications feature provides a streamlined way to stay informed and productive in your collaborative work.

## Displaying notifications

To view your unread notifications, simply click on the notifications icon located in the upper right corner of the screen. A pop-up will appear displaying all of your unread notifications.&#x20;

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Ftm757sjotcOd2xJzUcmD%2FScreenshot%202023-02-27%20at%2009.36.29.png?alt=media&amp;token=6dd5dc2c-e23f-4020-8760-8f601bf356f3" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FnjHgjNujirdR3sIHEvr8%2FScreenshot%202023-02-27%20at%2009.46.15.png?alt=media&amp;token=922643ee-0332-4071-8b4c-8563aaebe251" alt=""><figcaption></figcaption></figure></div>

To view all of your notifications, including read ones, click on the "See all" button located at the top right of the pop-up. This will take you to a full-screen view of your notifications where you can browse through and manage them all.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FcMapm5AHCEJNB0r5ttL8%2FScreenshot%202023-02-27%20at%2009.38.02.png?alt=media&amp;token=ef08b162-3b0c-406e-a5d2-bea91fda1d10" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F8hYzRCCtMHcx1HKQLleL%2FScreenshot%202023-02-27%20at%2009.51.12.png?alt=media&amp;token=978fd89a-a51f-4b55-af11-ab6892ff248d" alt=""><figcaption></figcaption></figure></div>

## Navigation with notification

To navigate to the relevant content of a notification, simply click on the notification while it is in the pop-up or full-screen view. This will take you directly to the relevant content, such as a post, comment, or message.&#x20;

For example, if you receive a notification for a new message, clicking on the notification will take you directly to the message thread where you can view and respond to the message. This makes it easy to quickly access and respond to important notifications without having to navigate through the app manually.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FJdAK9cC2bY9cMrOsCgYB%2FScreenshot%202023-02-27%20at%2010.14.16.png?alt=media&amp;token=bd08cdbd-e0bd-4b0f-a2e6-ebbeddb116b8" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FzSTkgZCUVAAd6ewVMfir%2FScreenshot%202023-02-27%20at%2010.16.22.png?alt=media&amp;token=dfa85d48-17ca-4614-b1f0-bb0e122908f7" alt=""><figcaption></figcaption></figure></div>

## Searching notifications

To search for specific notifications:

1. Click on the notification icon in the upper right corner.
2. Click on the "See all" button on the pop-up to view all notifications.
3. Click on the search box and enter the keyword(s) you want to search for.
4. You can search for notifications based on;

* The person's name and surname or&#x20;
* The plan title.

The search function helps you quickly locate specific notifications among a large number of them.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F71zNEPwz95Dd6mJrdRRg%2FGroup%20412444.png?alt=media&amp;token=0ca67605-95d8-406b-b4e9-1fac7f07c827" alt=""><figcaption></figcaption></figure>

## Delete notification

There are two ways to delete a notification:

1. In the pop-up window:

* Click on the notification icon in the upper right corner.
* Hover over the notification you want to delete and click on the "X" icon that appears.
* Confirm your selection by pressing the "OK" button in the new pop-up window that appears.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FejMd5S77Ie7pYfzgyjgp%2FScreenshot%202023-03-03%20at%2015.27.08.png?alt=media&amp;token=fdf22c7f-480b-403d-aaa7-3c55be06d938" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FrGM2dpPyHEWZyADlgXh6%2FScreenshot%202023-03-03%20at%2015.27.54.png?alt=media&amp;token=a275c3ec-09bc-46ea-9d0a-b37f63e8c945" alt=""><figcaption></figcaption></figure></div>

2. In the "See All" window:

* Click on the notification icon in the upper right corner.
* Click the "See All" button on the pop-up window.
* Click on the 3-dot icon at the end of the notification.
* Select the "Delete" option in the pop-up window.
* Confirm your selection by pressing the OK button in the new pop-up that appears.

{% hint style="info" %} <mark style="color:blue;">To gain a deeper understanding of how to delete notification, please proceed with the tutorial provided below.</mark>
{% endhint %}

{% @arcade/embed flowId="sjOHtnznBIpx0GZ2OvFA" url="<https://app.arcade.software/share/sjOHtnznBIpx0GZ2OvFA>" %}

{% hint style="info" %} <mark style="color:blue;">Note that deleting a notification is not permanent and can be undone. To view deleted notifications again, select "Deleted" from the filter options.</mark>
{% endhint %}

## Deleting all notifications

To delete all notifications, follow these steps:

1. Click on the notification icon in the upper right corner.
2. Click the "See All" button on the pop-up window.
3. Click on the "Delete all" button located in the upper right corner of the page.
4. Confirm your selection by pressing the OK button in the new pop-up window that appears.

Note: Deleting all notifications is not permanent and can be undone. Deleted notifications can be displayed again by selecting them from the filter.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FMTslsWEZchyuK0rx0FVx%2FScreenshot%202023-03-03%20at%2015.36.44.png?alt=media&amp;token=b97b833e-5a58-4fa4-9478-f9a94bf43ae8" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FCaeqUwY7FhD7tEmUykab%2FScreenshot%202023-03-03%20at%2015.37.25.png?alt=media&amp;token=cc37b897-a1c6-4f64-9709-3d058ce92052" alt=""><figcaption></figcaption></figure></div>

## Pin notification

To pin a notification, follow these steps:

1. Click on the notification icon in the upper right corner.
2. Click the "See All" button on the pop-up window.
3. Find the notification you want to pin and click on the 3-dot icon at the end of the notification.
4. Select the "Pin" option in the pop-up window.

{% hint style="danger" %} <mark style="color:red;">Pinning a notification will keep it at the top of your notifications list for easy access. To unpin a notification, simply repeat the above steps and select the "Unpin" option instead.</mark>
{% endhint %}

{% @arcade/embed flowId="LgK2SKKIFGsNTSbvGSkX" url="<https://app.arcade.software/share/LgK2SKKIFGsNTSbvGSkX>" %}

## Notification filters

Filters help users to easily locate and manage their notifications and ensure that important notifications are not missed or overlooked.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FQhjG1mUcmCr9ZYK6otyD%2FGroup%2041245.png?alt=media&amp;token=6fffc167-0e5f-4c20-962e-84b57c3363f9" alt=""><figcaption></figcaption></figure>

### Unread

Notifications you haven't seen yet.

### All

All read and unread notifications including plans, courses, and workspaces.

### Invitations

All notifications related to plan or workspace invitations.

### Activity

All notifications related to group activities.

### Deleted

Notifications that have been deleted by you.

## Deleting a notification permanently

To delete a notification permanently, follow these steps:

1. Click on the notification icon in the upper right corner.
2. Click the "See All" button on the pop-up window.
3. Select the "Deleted" option from the filter.
4. Find the notification you want to delete permanently and click on the 3-dot icon at the end of the notification.
5. Select the "Delete" option in the pop-up window.
6. Confirm your choice by clicking the "OK" button in the new pop-up window that appears.

{% hint style="danger" %} <mark style="color:red;">Deleting a notification permanently means that it cannot be undone and will not be displayed again.</mark>
{% endhint %}

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FnREJ8fPmH88GN3YDkQIB%2FScreenshot%202023-03-01%20at%2014.32.08.png?alt=media&amp;token=a43e7ffc-61fd-4258-b81a-81b0c46f45bb" alt=""><figcaption></figcaption></figure>

## Deleting all notifications permanently

1. Click on the notification icon in the upper right corner.
2. Click the "See All" button on the pop-up window.
3. Select the "Deleted" option from the filter menu.
4. Click on the "Delete Permanently" button in the upper right corner of the page.
5. Confirm your choice by clicking on the OK button in the new pop-up window that appears.

{% hint style="danger" %} <mark style="color:red;">Deleting notifications permanently means that they cannot be retrieved later. Be sure that you want to delete all notifications permanently before clicking the "Delete Permanently" button.</mark>
{% endhint %}

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F8FCm1mzc3sTFEjxE7Vqt%2FScreenshot%202023-03-01%20at%2014.21.02.png?alt=media&amp;token=f9ccc604-dd45-44aa-9374-17c831ad4097" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F7Mbjc2qfaq8ColJMHWPZ%2FScreenshot%202023-03-01%20at%2014.21.44.png?alt=media&amp;token=83634ab4-15a1-47fe-93d2-cf76249e23ca" alt=""><figcaption></figcaption></figure></div>

## Restoring a notification

To restore a deleted notification, follow these steps:

1. Click on the notification icon in the upper right corner.
2. Click the "See All" button on the pop-up window.
3. Select the "Deleted" option from the filter.
4. Click on the three-dot icon at the end of the notification you want to restore.
5. Select the "Restore" option in the pop-up window.
6. Confirm your choice.

{% hint style="danger" %} <mark style="color:red;">Restoring a notification is only possible if it has been deleted and not permanently deleted. Notifications that have been permanently deleted cannot be restored.</mark>
{% endhint %}

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F3WTp6BsZVGAys63lOXQr%2FScreenshot%202023-03-01%20at%2014.48.57.png?alt=media&amp;token=9585b087-aa34-4ef8-8878-d2dc5bab675d" alt=""><figcaption></figcaption></figure>


# Notes

The Notes feature allows you to create, store, and manage personal, plan, and workspace notes within the platform. To access your notes, simply click on the Notes option in the side navigation menu. From there, you can view and search through all of your existing notes, as well as create new notes by clicking the "New note" button.

You can also pin or delete your notes as needed.&#x20;

Additionally, you can search through your notes by title or content using the search bar at the top of the Notes page.

## Displaying personal notes

To display your personal notes, follow these steps:

1. Click on "Notes" in the side navigation menu.
2. You will see a list of your personal notes, plan notes, and workspace notes.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FVuQ7dXRcX2yTVhAouXiI%2FScreenshot%202023-02-24%20at%2011.58.02%20copy.png?alt=media&amp;token=a16f892b-ae50-461b-b008-db401c44b095" alt=""><figcaption></figcaption></figure>

3. Click on the note card to view the contents of the note.
4. To continue adding new entries to the note, click on the note card and add your text.

{% hint style="info" %} <mark style="color:blue;">If you are viewing a plan note, there will be a "Show plan" button in the upper right corner of the screen. If you are viewing a workspace note, there will be a "Show workspace" button. Clicking on these buttons will take you directly to the relevant plan or workspace.</mark>
{% endhint %}

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FlGpYAq5gIutzCSKi2yCd%2FScreenshot%202023-02-24%20at%2013.21.31.png?alt=media&amp;token=7241b5a9-7c9d-4ff7-917d-9316ef0b7e2f" alt=""><figcaption><p>Workspace note</p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fw4OYUgsz8QRYbK20uRgP%2FScreenshot%202023-02-24%20at%2013.22.17.png?alt=media&amp;token=fa61b9eb-861c-4be3-9178-33ea64e51231" alt=""><figcaption><p>Plan note</p></figcaption></figure></div>

## Search in created notes

To search for a specific note, follow these steps:

1. Click on "Notes" on the side navigation menu.
2. Click on the search box.
3. Enter the title or content of the note you are looking for.
4. The search results will appear below the search box, and you can click on the note to view it.

{% hint style="info" %} <mark style="color:blue;">You can search for notes based on their title or content. This feature makes it easier for you to find specific notes among your personal, plan, and workspace notes.</mark>
{% endhint %}

## Create personal note

Notes - Creating a personal note

1. Click on "Notes" in the side navigation menu.
2. Click on the "New Note" button located in the upper right corner of the screen.
3. Write your note in the text box provided.
4. Click the "Save" button at the bottom of the screen to save your note.

The first line of the text will automatically become the title of your note. You can access your personal notes from the Notes section of the navigation menu, and edit or delete them as needed.

{% hint style="info" %} <mark style="color:blue;">The first line of the text will be the title of your note.</mark>
{% endhint %}

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2F5WbvF3iqQtqaCd0acsB3%2FScreenshot%202023-02-24%20at%2011.58.02%20copy%202.png?alt=media&amp;token=a8401c19-b3fe-4fba-8683-0b46a7f12272" alt=""><figcaption><p>Click <strong>"New note"</strong></p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FpVpLEseuxoJPlUHak4Wp%2FScreenshot%202023-02-24%20at%2012.07.02.png?alt=media&amp;token=0ac22e78-b976-486a-bd6a-bb32e2ba8d6e" alt=""><figcaption><p>To save press <strong>"Save"</strong></p></figcaption></figure></div>

## Pin/Delete a note

1. Click on "Notes" in the side navigation menu.
2. Find the note you want to pin or delete and click the 3-dot icon at the end of its card.
3. To pin the note, select "Pin" from the dropdown menu. The pinned note will be displayed at the top of your notes list.
4. To delete the note, select "Delete" from the dropdown menu.
5. Confirm your selection by clicking the "OK" button in the pop-up window that appears.&#x20;

{% hint style="danger" %} <mark style="color:red;">Deleting a note is permanent and cannot be undone.</mark>
{% endhint %}

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FBZP2WicTJF4yKronfVWE%2FScreenshot%202023-02-24%20at%2011.53.15.png?alt=media&amp;token=4ed99d5c-8ed0-4990-9a5d-766be82bfcb8" alt=""><figcaption></figcaption></figure>


# Files

The Files feature allows you to store and manage files and folders. You can create new files and folders, upload files from your local drive, move files to different folders, and edit or delete files and folders. Additionally, you can view your private files or the common files belonging to your organization, depending on the filter you select. The Files feature is a convenient way to keep your work organized and easily accessible.

## Displaying private files

1. Click on Files in the side navigation menu.
2. Select "My files" from the filter next to the search box.
3. You will see all your private files and folders listed. Folders are placed at the top of the side navigation menu for easy access.

{% hint style="info" %} <mark style="color:blue;">Folders are placed at the top of the side navigation menu.</mark>
{% endhint %}

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FKcaY2bGg3dWQCpOZUNKN%2FScreenshot%202023-03-03%20at%2011.40.01.png?alt=media&amp;token=a48c0cdc-a213-4353-b6ef-b52bf6a69d22" alt=""><figcaption></figcaption></figure>

## Displaying common files

1. Click on Files in the side navigation menu.
2. Select "Common files" from the filter next to the search box.
3. You can see common files and folders that belong to your organization.&#x20;

{% hint style="info" %} <mark style="color:blue;">Folders are placed at the top of the list for easy access.</mark>
{% endhint %}

{% hint style="warning" %} <mark style="color:orange;">Only the organization administrators and teachers have the capability to add files or folders to the common list. Therefore, users should reach out to their organization administrator or teacher for assistance with adding files or folders to the list.</mark>
{% endhint %}

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FMkqaItvdHkiPXhmHZQSD%2FScreenshot%202023-03-03%20at%2011.44.13.png?alt=media&amp;token=df9f230a-af0d-4d50-8793-cbe019a507ee" alt=""><figcaption></figcaption></figure>

## Search file or folder

1. Click on Files from the side navigation menu while you are on the Dashboard.
2. Select "My files" from the filter to search for a file or folder from your private files or folders.
3. Select "Common files" from the filter to search for a file or folder from your organization's files or folders.
4. You can also use the search box to find a specific file or folder by typing its name.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FZvgBnTSDmZN5DYMEByVR%2FScreenshot%202023-03-03%20at%2012.31.39.png?alt=media&amp;token=ca2536c4-a447-4190-8d0e-d748883f601a" alt=""><figcaption></figcaption></figure>

## Add new file

1. Click on Files from the side navigation menu.
2. Select My files from the filter.
3. Click on the New file button and navigate your local drive to select the file you want to upload.
4. Click Open and then press OK button.

<figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FbNAIeEjuRb2mtUhV7dAs%2FScreenshot%202023-03-03%20at%2012.42.25.png?alt=media&amp;token=12d75924-1c00-4d83-83f1-a6930ed3f937" alt=""><figcaption></figcaption></figure>

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FeB37jWtjGd2fpYayJI8G%2FScreenshot%202023-03-03%20at%2012.45.16.png?alt=media&amp;token=c38c72de-000b-4435-b155-eaf4bda90eb7" alt=""><figcaption><p>Press the space and select the file from your local drive in the new window</p></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FXK6njdY3hMWXtFORoKbC%2FScreenshot%202023-03-03%20at%2012.45.30.png?alt=media&amp;token=b35a5403-9bbc-47d8-b1da-f7213e2c1d7c" alt=""><figcaption><p>Press Add button to add the selected file</p></figcaption></figure></div>

## Add new folder

1. Click on Files from the side navigation menu.
2. Select My files from the filter.
3. Click on the New folder button.
4. Enter a folder name and click OK button.

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FZnFpuuqQb0eCujz1waVQ%2FScreenshot%202023-03-03%20at%2013.13.28.png?alt=media&amp;token=2386bb59-78fe-48d0-bd72-fdceb160b8c3" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FrtBzgFLblBHY6jsdiAgV%2FScreenshot%202023-03-03%20at%2013.15.49.png?alt=media&amp;token=0739ffae-a1c0-433e-bebc-27dbb4f88057" alt=""><figcaption></figcaption></figure></div>

## **Move a file to a folder**

1. Click on Files from the side navigation menu.
2. Select My files from the filter.
3. Click and hold the file you want to move, then drag it to the desired folder and release.

{% @arcade/embed flowId="WmtsDqP4onMsb036NKBJ" url="<https://app.arcade.software/share/WmtsDqP4onMsb036NKBJ>" %}

## Edit/delete file or folder

### Edit file or folder

1. Press Files from the side navigation menu.
2. Select My files from the filter.
3. Locate the file or folder you want to edit and click the 3-dot icon at the end of its name.
4. Select Edit from the pop-up menu.
5. If you are editing a file, you can replace it with another file. If you are editing a folder, you can change its name.
6. Click Save to save your changes.

{% hint style="info" %} <mark style="color:blue;">If it is a file you are editing, you can replace it with another file. If it is a folder you are editing, you can change the folder name.</mark>
{% endhint %}

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FMNlWPPRK100TaTjS1Mzf%2FScreenshot%202023-03-03%20at%2013.18.19.png?alt=media&amp;token=8f354b2b-0847-4fe6-8612-b19caaca344b" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FS3JmprOT1zsqeaFodKRo%2FScreenshot%202023-03-03%20at%2013.19.44.png?alt=media&amp;token=27d1f723-2c8e-4c00-9d74-756a6c1c2bce" alt=""><figcaption></figcaption></figure></div>

### Delete file or folder

1. Press Files from the side navigation menu.
2. Select My files from the filter.
3. Locate the file or folder you want to delete and click the 3-dot icon at the end of its name.
4. Select Delete from the pop-up menu.
5. Confirm your selection by clicking OK in the new pop-up that appears.

{% hint style="danger" %} <mark style="color:red;">This action cannot be undone, so make sure you are deleting the correct file or folder.</mark>
{% endhint %}

<div><figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2Fw7am4qERMGKTbAYadDiE%2FScreenshot%202023-03-03%20at%2013.21.57.png?alt=media&amp;token=31d5bf26-6c19-495f-961e-172e531a43d1" alt=""><figcaption></figcaption></figure> <figure><img src="https://1105848747-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F7kpkwubSAOA9PRTtIZnv%2Fuploads%2FZvNA45HI7WvOUfOSgG2j%2FScreenshot%202023-03-03%20at%2013.23.04.png?alt=media&amp;token=c05bba65-c707-4ec4-b4c5-a4591ab11a0c" alt=""><figcaption></figcaption></figure></div>


# GDPR

MOSO is committed to protecting the personal data of its users. Here are some frequently asked questions related to the GDPR compliance of MOSO:

### What information does MOSO store about its users?&#x20;

MOSO stores the following personal data of its users: full name, username, email, pictures/videos, and phone number (optional).

### What constitutes consent to the storage of personal data?&#x20;

In order to use the MOSO platform, users are required to agree to the terms and conditions which outline the storage and usage of personal information.

### What happens to the comments, photos, and videos when a student finishes their education?&#x20;

If a user logs in using FEIDE, all media files are automatically deleted once the user no longer has access to their FEIDE account. For manually created users, it is the organization administrator's responsibility to delete users from the database.

### What happens when a user deletes their account from MOSO?&#x20;

When a user deletes their account from MOSO, all associated data, including personal information, user plans and workspace, comments in plans/workspace, likes in plans/workspace, photos in plans/workspace and messages, are immediately deleted from the server.

### How is the data encrypted on the server?&#x20;

MOSO uses encryption for passwords, emails, and telephone numbers. The algorithm used is SHA256 for passwords and AES\_ENCRYPT of MySQL for email and phone number. The purpose of encryption is to prevent unauthorized access to personal data.

### How are pictures and videos encrypted?&#x20;

The server used by MOSO comes with powerful security features such as encryption of data during transport with TLS, ACL for identity and access management, prescribed URLs for uploading and downloading files with expiring signatures, encryption of files on the server side via a private key.

### Can Amazon Web Services(AWS) gain access to the data on the server?&#x20;

No, Amazon Web Services(AWS) does not have access to MOSO's personal data. They agree not to process any personal data of MOSO's customers except for the purposes outlined in the terms of use.

### Where is the Amazon Web Services(AWS) server located?&#x20;

The Amazon Web Services(AWS) server used by MOSO is located in the Europa-region.


# Privacy policy


# MOSO's Privacy policy

This privacy policy will explain how MOSO uses the personal data we collect from you when using our services and visit our website.

## **1.0 About MOSO's Privacy Policy**

The protection of your personal information is very important to us. This privacy statement indicates what personal information we collect to offer you our services. The privacy statement also describes how we process your personal information and your rights related to your privacy, and how you can enforce them.

MOSO AS may link to other companies. We do not have access to and do not process personal information posted on these websites, unless otherwise specified in this statement. MOSO is also not responsible for either the content or processing of personal data on other websites. See their own privacy statements.

MOSO services are provided by MOSO AS Org no. 917 749 049 (“MOSO”, “we”, “us”). MOSO AS, Universitetsveien 19, 4630 Kristiansand, e-mail address: <hello@moso.as>. We are responsible for the processing of your personal data, which we collect through our websites and services.

## **2.0 Personal data**

We must collect information about you to offer our services. The nature of this information depends on which of our services you use.

### **2.1 What do we collect?**

MOSO may collect the following data:

* Personal identification information (Username, full name, email address, and if entered your phone number.
* Pictures, videos, notes and plans that you upload through the application
* Logg history
* P- address
* Date and time for when you visited the MOSO website
* Date and time for when you visited the MOSO platform
* The website that led you to the MOSO website
* Device ID, such as device model and individual device ID, and / or cookie ID (cookies), and other information about your device (e.g. browser, language, time zone settings, operating system, platform and screen resolution)
* Channel for collecting information: browser, mobile browser, application and browser version
* Geographical information – your geographical location/position

### **2.2 How do we collect your data?**

You directly provide MOSO with most of the data we collect. We collect data and process data when you:

* Register and use the MOSO software
* Voluntarily register for an event, complete a customer survey, sign up for a newsletter or provide feedback on any of our message boards or via email
* Visit our website via your browser’s cookies
* Share your information with us, either directly or indirectly

MOSO may also receive your data indirectly from FEIDE which includes the email address registered in FEIDE, first and last name, user-ID in FEIDE, avatar (profile photo in FEIDE). If you want more information about how FEIDE secures your data, follow this link: <https://www.feide.no/sluttbrukernes-rettigheter>

**Please note that images you upload, such as avatars or other media, may be used within the application as specified in section 2.3.**

### **2.3 How will we use your data?**

To manage our Customer relations in general and to meet our Customer commitments, MOSO needs information about you in your role as Customer contact person or user of a service.

The purposes of processing this personal data are:

1\.     Execute sales and contract process to Customers

2\.     Perform deliveries in accordance with agreements made with you or Customers

3\.     Manage your account and offer support to users of our products and services

4\.     Improve and develop the quality, functionality and user experience of our products and services. E. g notify about updates and bug fixes on the software

5\.     Detect, mitigate and prevent security threats and perform maintenance and debugging

6\.     Prevent abuse of our products and services

7\.     Provide newsletters and information about upcoming events and customer related information

8\.     Process orders, invoicing, payments and other financial follow-up

**Please note that images you upload, such as avatars or other media, may be used within the application and shared within plans as part of the features and functionality of our services.**

We may share or disclose your personal information to selected third parties:

* We may outsource parts of the processing of your personal data to a third party. (see 2.4)
* We may disclose your personal information to resellers, suppliers and subcontractors in order to fulfill our obligations in the contractual relationship with you, and for the purposes set out in this privacy statement. (see 2.4)
* We may disclose necessary personal information to authorities such as the police, tax authorities and other public authorities when required by law. An example of statutory disclosure of personal data is for purposes related to the prevention of money laundering and terrorist financing.
* However, we may also disclose your personal information when public authorities request it pursuant to applicable law.

If we share your personal information with such third parties, we will take appropriate technical and organizational measures to ensure that your personal information is processed with adequate security and protection when transferred or disclosed to such third parties.

We will never sell your personal information to third parties. We will also never disclose your personal information to third parties for direct advertising, distance selling or other similar forms of direct marketing, opinion polls or market research, unless you have given us your consent to this.

### **2.4 How do we store your data?**

Our security measures include modern firewalls, encryptions, secure IT environment, suitable access control, training of our staff who process your personal information and careful selection of subcontractors. In addition, access to your personal information is limited to MOSO employees who need this information to provide our services to you.

MOSO securely stores your data at Amazon Web Services(AWS). If you want more information about how AWS secures your data, follow this link: <https://aws.amazon.com/compliance/data-privacy/>

Support errands are handled by Jira. If you want more information about how Jira secures your data, follow this link: <https://www.atlassian.com/trust/privacy>

The MOSO web application [mentorobservation.com](https://mentoringapp.com/login) (mobile and web version) has security measures which protect personal data from unauthorized use, disclosure, corruption and destruction using appropriate technical measures, including encryption of personal profile (using AES) and authentication of data transaction.

## **3.0 Marketing and customer service?**

MOSO would like to send you information about updates, new features, events, support and services of ours that we think you might like.

MOSO uses Mailchimp to register new users to our newsletter. f you want more information about how Mailchimp your data, follow this link: <https://mailchimp.com/gdpr/>

MOSO uses Hubspot to manage contact information about customers. If you want more information about how Hubspot secures your data, follow this link:  <https://legal.hubspot.com/privacy-policy>

If you have agreed to receive marketing, you may always opt out later.

You have the right at any time to stop MOSO from contacting you for marketing purposes.

## **4.0 What are your data protection rights?**

MOSO would like to make sure you are fully aware of all your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request MOSO for copies of your personal data: [Krav om innsynsbegjæring](http://blog.moso.as/wp-content/uploads/2022/03/Krav-om-innsynsbegj%C3%A6ring.pdf)

The right to rectification – You have the right to request that MOSO correct any information you believe is inaccurate. You also have the right to request MOSO to complete information you believe is incomplete.

The right to erasure – You have the right to request that MOSO erase your personal data, under certain conditions. However, this does not apply if the information is necessary to provide our services: [Krav om sletting](http://blog.moso.as/wp-content/uploads/2022/03/Krav-om-sletting.pdf)

The right to restrict processing – You have the right to request that MOSO restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to MOSO’s processing of your personal data, under certain conditions. You can protest against the processing of your personal data that takes place in accordance with the Law *Personopplysningsloven artikkel 21*. You can do this by sending an e-mail to: [personvern@moso.as](mailto:personvern@MOSO.as)

Withdrawal of consent – When the processing of your personal data is based on your consent, you have the right to revoke your consent at any time. A revocation of consent will not affect the legality of the processing that took place before consent was revoked. If you wish to revoke your consent, you can send an email to: [personvern@moso.as](mailto:personvern@MOSO.as)

Data portability –  In the case of automated processing of your personal data to fulfill an agreement, you have the right to request that the personal data we have registered on you be disclosed in a structured, commonly used, machine-readable format for transfer to another data controller.

lf you make a request; we have 30 days to respond to you. lf you would like to exercise any of these rights, please contact us at our email: [personvern@moso.as](mailto:personvern@MOSO.as)

Call us at: (+47) 21 67 67 60

Complaints to the supervisory authorities are sent to the Norwegian Data Protection Authority, PO Box 8177, 0034 Oslo. Or <postkasse@datatilsynet.no>

## **5.0 What are cookies?**

MOSO uses cookies to deliver its services. Cookies are small files that are temporarily stored on your hard drive. Cookies are only used to collect information about the use of MOSO services. This allows you to recognize your device automatically the next time you use one of our services. However, cookies do not contain any personal information, so your personal data protection is maintained. Depending on your settings, your browser may automatically accept cookies. However, you can change your browser’s settings at any time and use MOSO without cookies. The user-friendliness can then be somewhat limited.

### **5.1 How do we use cookies?**

We do use data we obtain from you when you visit our website, such as [www.moso.as](http://www.moso.as). You have control over your own cookie settings when visiting our website.

MOSO uses cookies to deliver its services. Cookies are small files that are temporarily stored on your hard drive. Cookies are only used to collect information about the use of MOSO services. This allows you to recognize your device automatically the next time you use one of our services. However, cookies do not contain any personal information, so your personal data protection is maintained. Depending on your settings, your browser may automatically accept cookies. However, you can change your browser’s settings at any time and use MOSO without cookies. The user-friendliness can then be somewhat limited.

MOSO uses cookies in a range of ways to improve your experience on our website and the MOSO web application (mentorobservation.com), including:

* Collect information about the user to provide a better experience using the website
* Collect information about the user to provide an overview of how, when and where the MOSO web application is used to overview and support the use of the application.

### **5.2 What types of cookies do we use?**

There are several different types of cookies, however, our website uses:

### Necessary cookies

Necessary cookies allow us to offer you the best possible experience when accessing and navigating through our website and using its features. For example, these cookies let us recognize that you have created an account and have logged into that account to access the content.

### Functionality cookies

Functionality cookies let us operate the site in accordance with the choices you make. For example, we will recognize your username and remember how you customized the site during future visits.

### Analytical cookies

These cookies enable us and third-party services to collect aggregated data for statistical purposes on how our visitors use the website. These cookies do not contain personal information such as names and email addresses and are used to help us improve your user experience of the website.

#### **5.2.1 Collection of data**

```
MOSO web – moso.as
```

| Cookie                                                           | Description                                                                                                           | Expiry  |
| ---------------------------------------------------------------- | --------------------------------------------------------------------------------------------------------------------- | ------- |
| <mark style="background-color:red;">cookieconsent\_status</mark> | Allows users to give their consent to letting a website activate its cookies and trackers that process personal data. | Session |
| <mark style="background-color:red;">MCPopupClosed</mark>         | The cookie is set when the user subscribes to an email service from MailChimp.                                        | Session |

```
MOSO platform – mentorobservation.com
```

| Cookie                                                         | Description                                                                                                                           | Expiry |
| -------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------- | ------ |
| <mark style="background-color:red;">\_advanced-frontend</mark> | To maintain session while getting from one subdomain to another                                                                       | 1 year |
| <mark style="background-color:red;">\_csrf-frontend</mark>     | Used for csrf validation, meaning to prevent CSRF (Cross-Site Request Forgery) attack                                                 | 1 year |
| <mark style="background-color:red;">\_identity-frontend</mark> | Used for auto-login or “remember me” function. If closing the app without logging out, you can auto-login when opening the app again. | 1 year |

### **5.3 How to manage cookies**

If you want to restrict or block the cookies that are set by our website, you can do so through your browser setting. However, in a few cases, some of our website features may not function as a result of deleting cookies.

## **6.0 Privacy Policies of other websites**

The MOSO website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

## **7.0 Changes to our Privacy Policy**

Our Company keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on November 05, 2020.

## **8.0 How to contact us**

lf you have any questions about MOSO’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: [personvern@moso.as](mailto:personvern@MOSO.as)

Call us:  [(+47) 21 67 67 60](https://moso.as/)

## **9.0 How to contact the appropriate authority**

Should you wish to report a complaint or if you feel that MOSO has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office.

Address: Datatilsynet, Postboks 8177, 0034 Oslo.

Email: <postkasse@datatilsynet.no>


# Transfer of personal data to moso.as when using federated login

### Description of moso.as&#x20;

moso.as is a service aimed at students and teachers from universities that are members of SWAMID. The service provides authentication and authorization to users who have an electronic identity from SwamID for the Mentoring and Observation SaaS application. The service uses the swamid.mentoringapp.com endpoint.&#x20;

### Processing of personal data&#x20;

#### **Transfer of personal data**&#x20;

During the login process, personal information is transferred from the identity provider (your login service) to the moso.as service in order to identify you as a user and grant you access to the service. When logging in, the following personal data is requested from the identity provider:

| Name                                  | To identify yourself to other users in the service.                                               | <p>cn</p><p>displayName</p><p>givenName</p><p>sn</p>                 |
| ------------------------------------- | ------------------------------------------------------------------------------------------------- | -------------------------------------------------------------------- |
| E-mail address                        | Used to be able to contact you by e-mail                                                          | mail                                                                 |
| Unique identifier                     | To give you access to your information                                                            | <p>eduPersonPrincipalName</p><p>eduPersonUniqueID</p>                |
| <p>Organizational data</p><p><br></p> | Identify your organization so that you have access according to the rights you have been granted. | <p>o</p><p>eduPersonAffiliation</p><p>eduPersonScopedAffiliation</p> |

In addition to direct personal data, indirect personal data is also transferred, such as the user's organizational affiliation. In combination with the aforementioned personal data, this information can be used to uniquely identify an individual.&#x20;

### Other processing of personal data within the service&#x20;

The service stores information about:

* Who has created, edited, updated, deleted, and commented on sessions (plans), workspaces, evaluations, notes, and files.
* Who has created and deleted messages.&#x20;

### Transfer of personal data to third parties&#x20;

Personal data is stored within AWS services located in the European region (Stockholm). No personal data is transferred to other third parties.&#x20;

### Lawful basis&#x20;

The legal basis for processing personal data is the necessity to perform a task in the public interest (Article 6(1)(e) of the GDPR), specifically ensuring that only authorized users and information systems have access to the IT environment (Chapter 4 § 3 MSBFS 2020:7).&#x20;

### Right of access, right of rectification, and right of erasure of personal data&#x20;

For access, rectification, and erasure of your personal data, please contact the Personal Data Controller. Rectification of personal data that was transferred during the login process must be done through the identity provider used for logging in. This information will be corrected in the service upon the first login after the personal information has been corrected in the identity provider.

### Purging of personal data&#x20;

All user data is automatically deleted when the user is removed from the service. The data controller has the ability to establish customized data deletion procedures for the organization.

### Personal data controller&#x20;

The respective organization acts as the personal data controller responsible for the processing of personal data. Contact information for the data protection officer can be obtained from the relevant higher education institution.

### GÉANT Data Protection Code of Conduct&#x20;

This service adheres to the international framework known as the GÉANT Data Protection Code of Conduct (<http://www.geant.net/uri/dataprotection-code-of-conduct/v1>) for the secure transfer of personal data from identity providers to the service. This framework is designed for services used in research and higher education within Sweden, the EU, and the EEA.